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10 examples of Compliance Team metrics and KPIs

What are Compliance Team metrics?

Finding the right Compliance Team metrics can be daunting, especially when you're busy working on your day-to-day tasks. This is why we've curated a list of examples for your inspiration.

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Examples of Compliance Team metrics and KPIs

Metrics for Security and Compliance

  • 1. Device Compliance Rate

    Measures the percentage of devices that meet compliance requirements for security standards.

    What good looks like for this metric: 95% compliance rate

    Ideas to improve this metric
    • Conduct regular compliance audits
    • Update security policies frequently
    • Train employees on compliance requirements
    • Automate compliance checks
    • Use endpoint protection software
  • 2. Threat Detection Time

    The average time taken to detect a security threat on an end-user device.

    What good looks like for this metric: Under 24 hours

    Ideas to improve this metric
    • Implement real-time monitoring
    • Utilise AI-powered threat detection tools
    • Regularly update threat databases
    • Conduct regular security tests
    • Enable fast response procedures
  • 3. Patch Management Timeliness

    The average time taken to apply security patches to end-user devices.

    What good looks like for this metric: Within 72 hours

    Ideas to improve this metric
    • Automate patch deployment
    • Schedule regular update checks
    • Prioritise critical patches
    • Maintain a patch inventory
    • Verify patch installations regularly
  • 4. Data Encryption Rate

    The percentage of end-user devices that have encryption enabled for data storage.

    What good looks like for this metric: 100% encryption rate

    Ideas to improve this metric
    • Enforce encryption policies
    • Provide encryption tools
    • Train users on encryption benefits
    • Audit encryption compliance
    • Utilise full-disk encryption solutions
  • 5. Incident Response Rate

    Measures the effectiveness and speed of response when a security incident occurs.

    What good looks like for this metric: 90% incidents resolved within 48 hours

    Ideas to improve this metric
    • Establish a dedicated response team
    • Develop a detailed incident response plan
    • Run regular incident response drills
    • Utilise automated incident detection systems
    • Review response procedures post-incident

Metrics for Quality Assurance in Finance

  • 1. Defect Rate

    The percentage of products or services that have defects relative to the total produced, often calculated by dividing the number of defective units by the total number of units produced.

    What good looks like for this metric: Typically less than 1%

    Ideas to improve this metric
    • Implement stricter quality control processes
    • Enhance staff training initiatives
    • Conduct regular audits and inspections
    • Utilise root cause analysis tools
    • Increase customer feedback collection
  • 2. First Pass Yield (FPY)

    The percentage of products manufactured correctly and to specification the first time through the process without using rework.

    What good looks like for this metric: 85%-95%

    Ideas to improve this metric
    • Improve process documentation
    • Increase equipment maintenance frequency
    • Optimise employee onboarding and training
    • Reduce process variability
    • Incorporate automated quality checks
  • 3. Customer Complaint Rate

    The number of customer complaints received over a specific period divided by the number of transactions within that period.

    What good looks like for this metric: Less than 5 per 1,000 transactions

    Ideas to improve this metric
    • Improve after-sales support
    • Analyse customer feedback for trends
    • Maintain open communication channels
    • Enhance product/service quality
    • Regularly revise protocols based on feedback
  • 4. Audit Compliance Rate

    The percentage of audits that pass compliance checks relative to the total number of audits conducted.

    What good looks like for this metric: Above 95%

    Ideas to improve this metric
    • Regularly update compliance training for staff
    • Automate compliance tracking
    • Engage third-party compliance experts
    • Conduct more frequent internal audits
    • Develop corrective action plans for identified issues
  • 5. Corrective Action Effectiveness

    Measures the success of implemented corrective actions, determined by the reduction in defects and issues post implementation.

    What good looks like for this metric: Reduction in issues by at least 75%

    Ideas to improve this metric
    • Utilise a robust change management process
    • Track and measure results of actions
    • Ensure clear communication of changes to all stakeholders
    • Perform regular follow-up checks
    • Encourage continuous improvement culture

Metrics for Routine Staff Training

  • 1. Training Completion Rate

    The percentage of staff who successfully complete the required training sessions within a given period.

    What good looks like for this metric: 90% completion rate

    Ideas to improve this metric
    • Offer flexible training schedules
    • Use engaging training materials
    • Provide incentives for completion
    • Ensure management support
    • Track progress regularly
  • 2. Training Knowledge Retention Rate

    The percentage of information retained by staff over a period after completing training, typically measured through follow-up assessments.

    What good looks like for this metric: 70% retention after 3 months

    Ideas to improve this metric
    • Incorporate interactive techniques
    • Provide summary materials
    • Use regular follow-up assessments
    • Apply knowledge in real-world tasks
    • Encourage peer discussions
  • 3. Procedure Compliance Rate

    The percentage of staff correctly following standard operating procedures post-training.

    What good looks like for this metric: 85% compliance rate

    Ideas to improve this metric
    • Reinforce training regularly
    • Conduct audits and provide feedback
    • Simplify procedures
    • Establish accountability measures
    • Offer additional coaching for underperformers
  • 4. Employee Feedback Score

    The average satisfaction score obtained from employees regarding the training program.

    What good looks like for this metric: 4 out of 5 rating

    Ideas to improve this metric
    • Collect regular feedback
    • Act on suggestions for improvement
    • Ensure content relevance
    • Maintain interactive sessions
    • Provide opportunity for questions
  • 5. Training Cost Per Employee

    The total costs involved in training divided by the number of employees trained.

    What good looks like for this metric: $200 per employee

    Ideas to improve this metric
    • Utilise cost-effective online platforms
    • Schedule group training sessions
    • Leverage internal trainers
    • Streamline resource usage
    • Negotiate with vendors for better pricing

Metrics for Establish design standards

  • 1. Compliance Rate

    The percentage of projects adhering to established design standards and governance.

    What good looks like for this metric: 80-90%

    Ideas to improve this metric
    • Conduct regular design audits
    • Educate teams on standards
    • Integrate standards into project workflows
    • Implement a feedback loop for continuous improvement
    • Assign dedicated roles for compliance monitoring
  • 2. Standard Adoption Rate

    The percentage of teams or individuals adopting new design standards.

    What good looks like for this metric: 70-85%

    Ideas to improve this metric
    • Facilitate workshops and trainings
    • Utilize champions to promote standards
    • Provide clear documentation and resources
    • Reward and recognise adoption efforts
    • Gather and act on user feedback
  • 3. Time to Implement Standards

    The average time it takes for teams to implement design standards in projects.

    What good looks like for this metric: 2-4 weeks

    Ideas to improve this metric
    • Simplify standards for easy understanding
    • Create templates and guides
    • Offer implementation support
    • Use pilot projects to refine processes
    • Ensure leadership buy-in for expedited adoption
  • 4. Stakeholder Satisfaction

    The level of satisfaction among stakeholders with the design standards and governance.

    What good looks like for this metric: 75-85%

    Ideas to improve this metric
    • Conduct regular satisfaction surveys
    • Address concerns promptly
    • Engage stakeholders in the development process
    • Communicate benefits clearly
    • Showcase success stories
  • 5. Reduction in Design Errors

    The decrease in design errors or deviations due to the implementation of standards.

    What good looks like for this metric: 30-50%

    Ideas to improve this metric
    • Implement a thorough review process
    • Analyse common error patterns
    • Enhance training based on error analysis
    • Utilise automated tools for compliance
    • Encourage peer reviews and collaborations

Metrics for Halal Accreditation Compliance

  • 1. Non-Conformance Rate

    The frequency of non-conformances in Halal standards detected during audits or inspections

    What good looks like for this metric: Less than 10 incidents annually

    Ideas to improve this metric
    • Implement regular internal audits
    • Provide comprehensive staff training
    • Use checklists for routine checks
    • Engage external experts for consultation
    • Establish a corrective action plan
  • 2. Audit Pass Rate

    The percentage of successfully passed Halal compliance audits out of total audits conducted

    What good looks like for this metric: Above 90%

    Ideas to improve this metric
    • Conduct mock audits
    • Ensure up-to-date documentation
    • Set clear compliance instructions
    • Regular management reviews
    • Invest in audit management software
  • 3. Supplier Halal Compliance Rate

    The percentage of suppliers that are compliant with Halal standards out of the total suppliers

    What good looks like for this metric: Above 95%

    Ideas to improve this metric
    • Establish strict supplier guidelines
    • Require supplier certification
    • Conduct supplier audits/reviews
    • Communicate regularly with suppliers
    • Establish supplier improvement programs
  • 4. Corrective Action Implementation Time

    The average time taken to implement corrective actions after a non-conformance is identified

    What good looks like for this metric: Within 30 days

    Ideas to improve this metric
    • Prioritise action steps
    • Assign dedicated resources
    • Monitor progress weekly
    • Automate reminders and follow-ups
    • Create specific action deadlines
  • 5. Training Completion Rate

    The percentage of employees that have completed Halal compliance training out of total employees

    What good looks like for this metric: 100%

    Ideas to improve this metric
    • Schedule mandatory training sessions
    • Offer e-learning modules
    • Incentivise training completion
    • Track training progress
    • Regularly update training content

Metrics for Internal Auditor Performance

  • 1. Audit Completion Rate

    The percentage of planned audits completed in a given period

    What good looks like for this metric: 90%-95% completion rate

    Ideas to improve this metric
    • Set clear priorities for audits
    • Allocate resources effectively
    • Enhance time management skills
    • Streamline audit processes
    • Regularly review audit plans
  • 2. Number of Findings per Audit

    Average number of findings identified during each audit

    What good looks like for this metric: 2-5 findings per audit

    Ideas to improve this metric
    • Improve risk assessment techniques
    • Incorporate data analytics in audits
    • Enhance auditor training programmes
    • Focus on high-risk areas
    • Use checklists to standardise audits
  • 3. Implementation Rate of Audit Recommendations

    Percentage of audit recommendations implemented within the agreed timelines

    What good looks like for this metric: 80% implementation within 90 days

    Ideas to improve this metric
    • Ensure recommendations are actionable
    • Engage with auditees to understand constraints
    • Follow up regularly on recommendations
    • Provide practical solutions
    • Prioritise high-impact recommendations
  • 4. External Audit Discrepancy

    Comparison between internal audit findings and external audit findings

    What good looks like for this metric: Less than 5% discrepancy

    Ideas to improve this metric
    • Align internal audit focus with external audits
    • Improve coordination with external auditors
    • Regularly update auditing standards
    • Review and improve audit documentation
    • Provide sufficient training to internal auditors
  • 5. Audit Cost Efficiency

    Cost of auditing per audit presented as a value component to business value

    What good looks like for this metric: $5,000-$10,000 per audit

    Ideas to improve this metric
    • Implement cost-saving technologies
    • Opt for risk-based audit planning
    • Streamline the audit process
    • Utilise a hybrid auditing team (internal and external)
    • Automate repetitive tasks where possible

Metrics for Facility Maintenance Planning

  • 1. Preventive Maintenance Compliance

    Ratio of completed scheduled maintenance tasks to the total scheduled maintenance tasks

    What good looks like for this metric: 90% compliance rate

    Ideas to improve this metric
    • Schedule regular training for maintenance staff
    • Implement a comprehensive CMMS (Computerized Maintenance Management System)
    • Regularly review and update maintenance schedules
    • Assign dedicated staff to monitor maintenance compliance
    • Conduct regular audits to ensure maintenance completion
  • 2. Average Repair Time

    The average time taken to complete repair tasks from the moment they are reported

    What good looks like for this metric: 1-3 days depending on urgency

    Ideas to improve this metric
    • Streamline the repair reporting process
    • Ensure availability of necessary repair resources
    • Conduct regular training on efficient repair techniques
    • Assign priority levels to repair requests
    • Utilise a CMMS to track repair times
  • 3. Maintenance Cost Per Square Foot

    Total maintenance costs divided by the facility's square footage

    What good looks like for this metric: $0.50 - $2.00 per square foot annually

    Ideas to improve this metric
    • Regularly review and optimise maintenance budgets
    • Implement energy-efficient practices to reduce costs
    • Schedule bulk purchases for discounted rates
    • Reduce overtime by improving workforce scheduling
    • Invest in preventive maintenance to reduce repair costs
  • 4. Equipment Downtime

    Total number of hours equipment is unavailable for use due to repairs or maintenance

    What good looks like for this metric: Less than 5% of total operational time

    Ideas to improve this metric
    • Implement a routine equipment inspection schedule
    • Train staff to detect early signs of equipment failure
    • Maintain a spare parts inventory for quick repairs
    • Schedule preventive maintenance during off-peak hours
    • Utilise condition-monitoring technology
  • 5. First-Time Fix Rate

    Percentage of repairs completed on the first visit or attempt

    What good looks like for this metric: Over 70% first-time fix rate

    Ideas to improve this metric
    • Ensure technicians are well-trained and qualified
    • Provide detailed guidelines for common repairs
    • Ensure repair kits are complete and readily available
    • Use diagnostics tools to accurately assess problems
    • Regularly update repair documentation

Metrics for Education on Infectious Diseases

  • 1. Training Completion Rate

    The percentage of staff who have completed the training program on infectious diseases and PPE preparations.

    What good looks like for this metric: 90% completion rate

    Ideas to improve this metric
    • Create a mandatory training schedule
    • Send regular reminders to complete training
    • Offer incentives for early completion
    • Provide flexible training times
    • Ensure easy access to training materials
  • 2. Post-Training Assessment Scores

    The average score of staff on assessments conducted after training to evaluate understanding and retention of information.

    What good looks like for this metric: 75% average score

    Ideas to improve this metric
    • Enhance the clarity of training materials
    • Incorporate interactive learning methods
    • Provide additional resources for self-study
    • Offer review sessions or refresher courses
    • Implement individualized feedback on assessments
  • 3. PPE Usage Compliance

    The percentage of staff correctly using PPE as per guidelines during drills or assessments.

    What good looks like for this metric: 95% compliance

    Ideas to improve this metric
    • Conduct regular PPE drills
    • Provide clear PPE usage guidelines
    • Supervise and guide during PPE drills
    • Offer corrective training for non-compliance
    • Use checklists for PPE usage
  • 4. Feedback from Participants

    The qualitative and quantitative feedback collected from staff about the effectiveness of the training program.

    What good looks like for this metric: 4 out of 5 average rating

    Ideas to improve this metric
    • Conduct anonymous surveys post-training
    • Hold feedback sessions with experienced trainers
    • Implement a feedback loop to improve training
    • Encourage open communication for suggestions
    • Act on feedback promptly to show responsiveness
  • 5. Incident Reporting Rate

    The number of infectious disease incidents reported and managed correctly post-training compared to pre-training.

    What good looks like for this metric: Decrease by 30% post-training

    Ideas to improve this metric
    • Improve ease of incident reporting procedures
    • Encourage a culture of transparency and safety
    • Highlight the importance of prompt reporting
    • Facilitate regular training refresher sessions
    • Analyse incident data to prevent future occurrences

Metrics for History and Physical Completion

  • 1. Completion Rate

    The percentage of history and physical exams completed within 24 hours of patient admission

    What good looks like for this metric: 90-95%

    Ideas to improve this metric
    • Implement a reminder system for staff
    • Introduce electronic health record alerts
    • Provide training for efficient documentation
    • Increase staffing during peak admission times
    • Encourage early initiation of assessments
  • 2. Average Completion Time

    The average time taken to complete history and physical exams after patient admission

    What good looks like for this metric: Under 24 hours

    Ideas to improve this metric
    • Streamline documentation processes
    • Utilise checklists for thoroughness and speed
    • Cross-train staff for flexibility
    • Optimise patient flow and prioritisation
    • Regularly review and address bottlenecks
  • 3. Staff Compliance Rate

    The percentage of staff adhering to the completion protocol for history and physical exams

    What good looks like for this metric: Above 90%

    Ideas to improve this metric
    • Conduct routine compliance audits
    • Offer incentives for high compliance
    • Provide feedback on performance
    • Strengthen compliance policies
    • Ensure clarity in protocols and guidelines
  • 4. Patient Outcome Correlation

    The link between timely completion of history and physical exams and patient outcomes

    What good looks like for this metric: Positive correlation

    Ideas to improve this metric
    • Analyse correlations with patient recovery times
    • Adjust practices based on outcome data
    • Focus on accuracy and completeness in assessments
    • Regularly reassess assessment procedures
    • Align protocols with best practices
  • 5. Error Rate in Documentation

    The frequency of errors found in the completed history and physical exams

    What good looks like for this metric: Below 5%

    Ideas to improve this metric
    • Enhance staff training on documentation
    • Introduce a peer review process
    • Use electronic templates to minimise errors
    • Implement regular quality checks
    • Increase awareness of common documentation errors

Metrics for Hand Hygiene and Waste Practices

  • 1. Hand Hygiene Compliance Rate

    The percentage of times clinical staff wash their hands following recommended guidelines

    What good looks like for this metric: 80% compliance rate in healthcare settings

    Ideas to improve this metric
    • Implement regular staff training on hand hygiene
    • Install more hand sanitiser dispensers
    • Conduct random audits and provide immediate feedback
    • Use visual cues or posters to remind staff
    • Introduce a reward system for compliance
  • 2. Contamination Incidence Rate

    The number of contamination events reported per 1,000 patient days

    What good looks like for this metric: Less than 2 events per 1,000 patient days

    Ideas to improve this metric
    • Conduct thorough root cause analysis for each event
    • Increase frequency of sanitation checks
    • Enhance the usage of personal protective equipment
    • Involve staff in contamination prevention strategies
    • Regularly review and update infection control policies
  • 3. Waste Segregation Accuracy

    Percentage of waste correctly segregated into appropriate categories

    What good looks like for this metric: 95% correct segregation

    Ideas to improve this metric
    • Provide clear, colour-coded bins and labelling
    • Train staff on waste segregation procedures
    • Conduct waste audits to assess segregation accuracy
    • Incorporate waste management into annual assessments
    • Implement accountability measures for non-compliance
  • 4. Staff Training Completion Rate

    Percentage of clinical staff who have completed required hygiene and waste management training

    What good looks like for this metric: 100% completion annually

    Ideas to improve this metric
    • Schedule mandatory training sessions at convenient times
    • Use online platforms for training flexibility
    • Track and remind staff of training deadlines
    • Encourage peer-to-peer knowledge sharing
    • Provide certificates upon completion to acknowledge achievement
  • 5. Patient Satisfaction Scores Related to Cleanliness

    Patient feedback scores on cleanliness and hygiene aspects of care

    What good looks like for this metric: 4.5 out of 5 in patient satisfaction surveys

    Ideas to improve this metric
    • Solicit regular patient feedback and act on suggestions
    • Improve visibility of cleaning efforts
    • Ensure high-touch surfaces are sanitised frequently
    • Engage patients in dialogue about hand hygiene
    • Reward staff for high cleanliness scores

Tracking your Compliance Team metrics

Having a plan is one thing, sticking to it is another.

Don't fall into the set-and-forget trap. It is important to adopt a weekly check-in process to keep your strategy agile – otherwise this is nothing more than a reporting exercise.

A tool like Tability can also help you by combining AI and goal-setting to keep you on track.

Tability Insights DashboardTability's check-ins will save you hours and increase transparency

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Planning resources

OKRs are a great way to translate strategies into measurable goals. Here are a list of resources to help you adopt the OKR framework:

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