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What are Project Efficiency OKRs?
The Objective and Key Results (OKR) framework is a simple goal-setting methodology that was introduced at Intel by Andy Grove in the 70s. It became popular after John Doerr introduced it to Google in the 90s, and it's now used by teams of all sizes to set and track ambitious goals at scale.
Creating impactful OKRs can be a daunting task, especially for newcomers. Shifting your focus from projects to outcomes is key to successful planning.
We've tailored a list of OKRs examples for Project Efficiency to help you. You can look at any of the templates below to get some inspiration for your own goals.
If you want to learn more about the framework, you can read our OKR guide online.
The best tools for writing perfect Project Efficiency OKRs
Here are 2 tools that can help you draft your OKRs in no time.
Tability AI: to generate OKRs based on a prompt
Tability AI allows you to describe your goals in a prompt, and generate a fully editable OKR template in seconds.
- 1. Create a Tability account
- 2. Click on the Generate goals using AI
- 3. Describe your goals in a prompt
- 4. Get your fully editable OKR template
- 5. Publish to start tracking progress and get automated OKR dashboards
Watch the video below to see it in action 👇
Tability Feedback: to improve existing OKRs
You can use Tability's AI feedback to improve your OKRs if you already have existing goals.
- 1. Create your Tability account
- 2. Add your existing OKRs (you can import them from a spreadsheet)
- 3. Click on Generate analysis
- 4. Review the suggestions and decide to accept or dismiss them
- 5. Publish to start tracking progress and get automated OKR dashboards
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Tability will scan your OKRs and offer different suggestions to improve them. This can range from a small rewrite of a statement to make it clearer to a complete rewrite of the entire OKR.
Project Efficiency OKRs examples
You will find in the next section many different Project Efficiency Objectives and Key Results. We've included strategic initiatives in our templates to give you a better idea of the different between the key results (how we measure progress), and the initiatives (what we do to achieve the results).
Hope you'll find this helpful!
OKRs to improve efficiency and effectiveness in project delivery
ObjectiveImprove efficiency and effectiveness in project delivery
KRDecrease project overhead costs by 5%
Identify and eliminate non-essential project expenses
Improve efficiency in project management practices
Negotiate better rates with vendors/suppliers
KRReduce project delivery time by 10%
Prioritize training of team members for improved productivity
Streamline communication channels to hasten decision-making
Implement advanced project management tools for increased efficiency
KRIncrease project completion rate by 15%
Prioritize and streamline tasks based on their importance and deadlines
Improve team communication and clarity on project objectives
Implement regular progress monitoring and provide necessary feedback
OKRs to improve efficiency in meeting deadlines and deliverables
ObjectiveImprove efficiency in meeting deadlines and deliverables
KRImprove timely deliveries by delivering 90% of projects ahead of schedule
Train staff on time management techniques
Implement project management tools for effective scheduling
Regularly monitor and adjust project timelines
KRReduce task completion time beyond deadlines by 40%
Implement strict time management strategies
Use project management tools for efficient tracking
Streamline processes to eliminate unnecessary steps
KREnhance project management skills by completing a certified course in the quarter
Research suitable project management certification courses
Complete and pass the certification course
Enroll in chosen certification course
OKRs to enhance project completion rate to boost awarded projects
ObjectiveEnhance project completion rate to boost awarded projects
KRDevelop and implement a robust project tracking system by 20% to prevent delays
Select system and devise implementation plan
Research available project tracking systems
Train team on new tracking system
KRIncrease team productivity by 15% through effective resource allocation and training
Successfully allocate resources, balancing workloads for optimized productivity
Identify gaps in team skill sets and implement targeted training initiatives
Track progress weekly, promptly adjust strategies as needed
KRImprove communication efficiency with clients to ensure 100% on-time submission
Facilitate training on effective and prompt communication techniques
Schedule regular follow-ups to ensure timely submissions
Implement a system to track client communication and submission dates
OKRs to ensure timely completion of all designated projects
ObjectiveEnsure timely completion of all designated projects
KREnhance project management efficiency by 30% using advanced tracking tools
Train project managers on new tool usage
Research and identify suitable advanced tracking tools
Implement selected tracking tool into management process
KRReduce elapsed project timeframe by 20% through streamlining processes
Implement efficient and automated work processes
Train staff on new streamlined procedures
Identify bottlenecks and unnecessary steps in current processes
KRComplete 100% of projects without exceeding preset deadlines
Prioritize tasks based on importance and deadline
Implement effective project management strategies
Daily review and update of project progress
OKRs to ensure consistent project progress
ObjectiveEnsure consistent project progress
KRReduce project milestone delays by 15%
Increase communication and collaboration among team members
Regularly monitor and update task progression
Implement a consistent, detailed project schedule
KRIncrease weekly deliverables completion rate by 20%
Review existing workflows for areas of inefficiency
Implement deadline reminders and progress check-ins
Provide training for enhanced productivity tools
KRImprove team communication efficiency by optimizing weekly meetings
Allocate specific speaking time to each participant
Implement clear post-meeting follow-up procedures
Develop clear, concise agenda for each weekly meeting
OKRs to streamline project management for timely delivery
ObjectiveStreamline project management for timely delivery
KRImplement a project tracking system for real-time monitoring and status updates
Install and configure selected tracking system
Research available project tracking systems and select appropriate one
Train team on using tracking system
KRReduce existing project completion timelines by 20%
Streamline work processes to reduce time-consuming steps
Utilize project management tools for efficiency
Implement more focused, effective team meetings
KRAchieve 100% completion of intermediary milestones within scheduled deadlines
Implement efficient workflow strategies for timely task execution
Monitor progress regularly to ensure completion within deadlines
Develop a detailed project timeline with intermediary milestones
OKRs to enhance project profitability and delivery efficiency
ObjectiveEnhance project profitability and delivery efficiency
KRReduce project overruns by at least 30%
Enhance project management training for staff
Establish a strong pre-project planning protocol
Implement stringent project timeline tracking
KREnsure 90% of projects are delivered within budget allotment
Provide regular budget training for project managers
Conduct regular financial reviews of ongoing projects
Implement stringent budget monitoring and control measures
KRBoost on-time project completion rate to 95%
Offer incentives for meeting project deadlines timely
Implement project management software for tracking deadlines
Conduct regular progress report meetings with team
OKRs to enhance and streamline stakeholder management as a developer
ObjectiveEnhance and streamline stakeholder management as a developer
KRIncrease stakeholder satisfaction by 20% through effective communication and project efficiency
Improve project management tools to enhance efficiency
Conduct regular feedback sessions to address stakeholders' concerns
Implement weekly project status updates for all stakeholders
KRImplement personalized weekly progress updates for all key stakeholders
Schedule and send weekly email updates
Develop a personalized update template
Identify key stakeholders for weekly progress updates
KRResolve and document 100% of stakeholder queries or concerns within 48 hours
Develop a streamlined process for addressing stakeholder queries
Assign stakeholders concerns to relevant team members immediately
Consistently update and maintain a query resolution documentation system
OKRs to enhance overall quality and efficiency of project development
ObjectiveEnhance overall quality and efficiency of project development
KRIncrease project completion rate by 15% on agreed deadlines
Provide regular training on time management skills
Enhance team's resource planning and scheduling techniques
Implement consistent progress tracking and follow-up system
KRReduce errors/incidents in project developments by 20%
Implement meticulous quality control checks for every development stage
Provide regular training to enhance staff's project management skills
Establish a rigorous incident reporting and feedback system
KRImplement feedback mechanism to improve client satisfaction by 10%
Regularly review feedback to identify improvement areas
Train staff on processing and implementing feedback
Develop a simple, user-friendly client feedback form
OKRs to improve the UX team's design and technical skills
ObjectiveImprove the UX team's design and technical skills
KRIncrease weekly training hours by 25% within the team
KRAchieve a 15% improvement in project completion time
Enhance team communication and collaboration
Streamline processes to remove unnecessary steps
Implement effective project management tools
KRImplement two skills-based workshops or seminars per member
Schedule two workshops/seminars per member
Develop curriculum customised to member's needs
Determine skills focus for each workshop or seminar
Project Efficiency OKR best practices
Generally speaking, your objectives should be ambitious yet achievable, and your key results should be measurable and time-bound (using the SMART framework can be helpful). It is also recommended to list strategic initiatives under your key results, as it'll help you avoid the common mistake of listing projects in your KRs.
Here are a couple of best practices extracted from our OKR implementation guide 👇
Tip #1: Limit the number of key results
The #1 role of OKRs is to help you and your team focus on what really matters. Business-as-usual activities will still be happening, but you do not need to track your entire roadmap in the OKRs.
We recommend having 3-4 objectives, and 3-4 key results per objective. A platform like Tability can run audits on your data to help you identify the plans that have too many goals.
Tip #2: Commit to weekly OKR check-ins
Don't fall into the set-and-forget trap. It is important to adopt a weekly check-in process to get the full value of your OKRs and make your strategy agile – otherwise this is nothing more than a reporting exercise.
Being able to see trends for your key results will also keep yourself honest.
Tip #3: No more than 2 yellow statuses in a row
Yes, this is another tip for goal-tracking instead of goal-setting (but you'll get plenty of OKR examples above). But, once you have your goals defined, it will be your ability to keep the right sense of urgency that will make the difference.
As a rule of thumb, it's best to avoid having more than 2 yellow/at risk statuses in a row.
Make a call on the 3rd update. You should be either back on track, or off track. This sounds harsh but it's the best way to signal risks early enough to fix things.
Save hours with automated OKR dashboards
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The rules of OKRs are simple. Quarterly OKRs should be tracked weekly, and yearly OKRs should be tracked monthly. Reviewing progress periodically has several advantages:
- It brings the goals back to the top of the mind
- It will highlight poorly set OKRs
- It will surface execution risks
- It improves transparency and accountability
We recommend using a spreadsheet for your first OKRs cycle. You'll need to get familiar with the scoring and tracking first. Then, you can scale your OKRs process by using Tability to save time with automated OKR dashboards, data connectors, and actionable insights.
How to get Tability dashboards:
- 1. Create a Tability account
- 2. Use the importers to add your OKRs (works with any spreadsheet or doc)
- 3. Publish your OKR plan
That's it! Tability will instantly get access to 10+ dashboards to monitor progress, visualise trends, and identify risks early.
More Project Efficiency OKR templates
We have more templates to help you draft your team goals and OKRs.
OKRs to boost customer acquisition rates significantly
OKRs to successfully transition core homepage components to new CMS
OKRs to enhance and optimize the customer service experience
OKRs to optimize putaway and picking strategies
OKRs to develop and implement a high-performing autonomous book trading system
OKRs to improve code quality through effective code reviews