Tability is a cheatcode for goal-driven teams. Set perfect OKRs with AI, stay focused on the work that matters.
What are Task Manager OKRs?
The Objective and Key Results (OKR) framework is a simple goal-setting methodology that was introduced at Intel by Andy Grove in the 70s. It became popular after John Doerr introduced it to Google in the 90s, and it's now used by teams of all sizes to set and track ambitious goals at scale.
Crafting effective OKRs can be challenging, particularly for beginners. Emphasizing outcomes rather than projects should be the core of your planning.
We have a collection of OKRs examples for Task Manager to give you some inspiration. You can use any of the templates below as a starting point for your OKRs.
If you want to learn more about the framework, you can read our OKR guide online.
The best tools for writing perfect Task Manager OKRs
Here are 2 tools that can help you draft your OKRs in no time.
Tability AI: to generate OKRs based on a prompt
Tability AI allows you to describe your goals in a prompt, and generate a fully editable OKR template in seconds.
- 1. Create a Tability account
- 2. Click on the Generate goals using AI
- 3. Describe your goals in a prompt
- 4. Get your fully editable OKR template
- 5. Publish to start tracking progress and get automated OKR dashboards
Watch the video below to see it in action 👇
Tability Feedback: to improve existing OKRs
You can use Tability's AI feedback to improve your OKRs if you already have existing goals.
- 1. Create your Tability account
- 2. Add your existing OKRs (you can import them from a spreadsheet)
- 3. Click on Generate analysis
- 4. Review the suggestions and decide to accept or dismiss them
- 5. Publish to start tracking progress and get automated OKR dashboards
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Tability will scan your OKRs and offer different suggestions to improve them. This can range from a small rewrite of a statement to make it clearer to a complete rewrite of the entire OKR.
Task Manager OKRs examples
We've added many examples of Task Manager Objectives and Key Results, but we did not stop there. Understanding the difference between OKRs and projects is important, so we also added examples of strategic initiatives that relate to the OKRs.
Hope you'll find this helpful!
OKRs to enhance productivity and task management during the workday
ObjectiveEnhance productivity and task management during the workday
KRReduce task overflow to the next day by 50% by improving time management
Dedicate specific hours for unexpected tasks
Implement Pomodoro technique for better productivity
Prioritize tasks based on urgency and complexity
KRComplete at least 85% of assigned tasks within the designated deadlines each week
Regularly monitor and adjust task progress
Allocate sufficient time daily for completing tasks
Prioritize tasks based on deadlines and importance
KRImplement and consistently utilize a digital task management tool to monitor daily tasks
Research and select a suitable digital task management tool
Create a routine for regularly updating and reviewing tasks
Set up and personalize configurations for daily task monitoring
OKRs to to efficiently deliver tasks with minimal supervision under high-pressure scenarios
ObjectiveTo efficiently deliver tasks with minimal supervision under high-pressure scenarios
KRIncrease output speed by 20% without raising the error frequency above 5%
Implement efficient time management strategies
Improve staff training for optimized performance
Upgrade to faster, error-reducing software
KRComplete 100% of tasks independently, without requesting external assistance
Plan and prioritize work to manage time efficiently
Review completed tasks thoroughly to ensure quality
Develop knowledge and skills to handle given tasks properly
KRHandle 3 high-pressure situations efficiently, with positive feedback on performance
Create a prioritization system for managing high-pressure tasks effectively
Develop stress management techniques for handling high-pressure situations
Implement regular performance reviews to ensure positive feedback
OKRs to boost the billability rate of employees to 95%
ObjectiveBoost the billability rate of employees to 95%
KRImplement a time-tracking software to reduce unproductive time by 15%
Train all employees on how to use this software
Research and select a suitable time-tracking software
Monitor and evaluate the software's effectiveness regularly
KRReduce non-billable task assignments by 20% through efficient delegation strategy
Implement a strict task monitoring system
Train staff on effective task delegation strategies
Analyze current delegation methods for efficiency problems
KRProvide productivity boosting training to achieve at least 10% more billable hours
Monitor and measure training effectiveness
Identify relevant productivity boosting training programs
Allocate resources and schedule training for team
OKRs to efficiently manage and coordinate the Trello board
ObjectiveEfficiently manage and coordinate the Trello board
KRReduce overdue tasks on Trello by 20%
Prioritize and reassign less urgent tasks to the team
Implement daily reminders for due tasks
Enhance task management training for all team members
KRImprove response time to task updates on Trello to less than 1 hr
Set mobile notifications for immediate Trello task updates
Prioritize responding to Trello updates promptly
Schedule regular intervals to check Trello throughout the day
KRIncrease task completion rate on Trello by 25%
Implement daily reminders for pending tasks
Enhance visibility of task deadlines
Conduct weekly task completion training sessions
OKRs to to streamline management of tasks and day-to-day responsibilities
ObjectiveTo streamline management of tasks and day-to-day responsibilities
KRImplement a digital task management tool with 100% of tasks recorded and tracked
Select a suitable digital task management tool for implementation
Train all team members on using the selected tool
Monitor and ensure all tasks are recorded and tracked
KRReduce missed or overlooked tasks to less than 5%
Schedule weekly task review and prioritizing sessions
Conduct regular team accountability check-ins
Implement a task management system or software
KRAchieve a task completion rate of 90% on or before deadlines
Prioritize high-impact tasks to ensure timely completion
Regularly monitor progress and reassess time management strategies
Create a detailed schedule aligning tasks with respective deadlines
OKRs to increase the achievement of team goals to 70%
ObjectiveIncrease the achievement of team goals to 70%
KRDeliver effective coaching to underperforming team members every week
Implement weekly coaching sessions, track progress and give feedback
Identify areas for improvement in each underperforming team member's performance
Develop personalized coaching plans for each underperforming member
KRIdentify and eliminate three major obstacles hindering goal achievement
Implement strategies to remove obstacles
Develop strategies to overcome these obstacles
Identify three major obstacles to goal achievement
KRImplement new project management tool to enhance team productivity
Monitor and evaluate team productivity improvements post-implementation
Train all team members on using the tool effectively
Research and select the right project management tool
OKRs to boost capabilities in efficient time management
ObjectiveBoost capabilities in efficient time management
KRReduce procrastination and wasted time to less than one hour per workday
Limit social media use during work hours
Prioritize tasks using a to-do list
Set specific, manageable daily goals and deadlines for tasks
KRSuccessfully complete 100% of projects earlier than the deadline indicated
Periodically revisit timelines and adjust as necessary
Start projects early to maximise working timeframe
Improve efficiency with consistent daily progress
KRRead and finish at least two industry-recognized books on time management strategies
Choose two reputable time management books
Summarize key time management strategies learned
Create a reading schedule to meet deadline
OKRs to enhance personal organization
ObjectiveEnhance personal organization
KRMaster a productivity app, increasing task completion rate by 25%
Utilize the app regularly to manage tasks
Research and select a high-rated productivity app
Spend daily time learning the app's features
KRMinimize clutter: clean and organize workspace, achieving a 50% reduction
Remove unnecessary items from workspace
Implement regular cleaning schedule
Install organizing tools like shelves, drawers
KRImplement a daily scheduling routine to track all activities by week 1
Monitor and adjust the schedule daily
Purchase a daily planner or download a scheduling app
Allocate time slots for all daily activities
OKRs to successfully complete the audit within the designated timeframe
ObjectiveSuccessfully complete the audit within the designated timeframe
KRProgressively accomplish 30% of the audit work each month until completion
Monitor weekly progress towards 30% completion
Adjust task allocation based on progress
Establish a weekly schedule for audit tasks
KRAddress and resolve all audit findings and reports by the final week
Review all audit findings and reports promptly
Develop resolutions for each identified audit issue
Implement solutions before the final week
KRCreate a thorough, realistic, and achievable audit plan within the first week
Evaluate and allocate necessary resources
Develop and finalize the audit methodology
Identify objectives and scope of the audit plan
OKRs to enhance time management by reprioritizing based on requests
ObjectiveEnhance time management by reprioritizing based on requests
KRIncrease task completion by 20% through effective distribution of remodulated priorities
Analyze current priority system and identify areas for improvement
Develop a strategy for redistributing tasks based on priority
Implement process change and monitor improvements in task completion
KRReduce weekly time inefficiencies by 15% using focused priority remodulation
Implement a time tracking system to discover inefficiencies
Identify and analyze current tasks regularly for priority assessment
Adjust work processes based on priority and efficiency data
KRSuccessfully reschedule 90% of misaligned priorities within 48 hours of request receipt
Prioritize requests, aligning them to current goals
Allocate resources to resolve each request efficiently
Review all received rescheduling requests accurately
Task Manager OKR best practices
Generally speaking, your objectives should be ambitious yet achievable, and your key results should be measurable and time-bound (using the SMART framework can be helpful). It is also recommended to list strategic initiatives under your key results, as it'll help you avoid the common mistake of listing projects in your KRs.
Here are a couple of best practices extracted from our OKR implementation guide 👇
Tip #1: Limit the number of key results
The #1 role of OKRs is to help you and your team focus on what really matters. Business-as-usual activities will still be happening, but you do not need to track your entire roadmap in the OKRs.
We recommend having 3-4 objectives, and 3-4 key results per objective. A platform like Tability can run audits on your data to help you identify the plans that have too many goals.
Tip #2: Commit to weekly OKR check-ins
Don't fall into the set-and-forget trap. It is important to adopt a weekly check-in process to get the full value of your OKRs and make your strategy agile – otherwise this is nothing more than a reporting exercise.
Being able to see trends for your key results will also keep yourself honest.
Tip #3: No more than 2 yellow statuses in a row
Yes, this is another tip for goal-tracking instead of goal-setting (but you'll get plenty of OKR examples above). But, once you have your goals defined, it will be your ability to keep the right sense of urgency that will make the difference.
As a rule of thumb, it's best to avoid having more than 2 yellow/at risk statuses in a row.
Make a call on the 3rd update. You should be either back on track, or off track. This sounds harsh but it's the best way to signal risks early enough to fix things.
Save hours with automated OKR dashboards
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The rules of OKRs are simple. Quarterly OKRs should be tracked weekly, and yearly OKRs should be tracked monthly. Reviewing progress periodically has several advantages:
- It brings the goals back to the top of the mind
- It will highlight poorly set OKRs
- It will surface execution risks
- It improves transparency and accountability
Spreadsheets are enough to get started. Then, once you need to scale you can use Tability to save time with automated OKR dashboards, data connectors, and actionable insights.
How to get Tability dashboards:
- 1. Create a Tability account
- 2. Use the importers to add your OKRs (works with any spreadsheet or doc)
- 3. Publish your OKR plan
That's it! Tability will instantly get access to 10+ dashboards to monitor progress, visualise trends, and identify risks early.
More Task Manager OKR templates
We have more templates to help you draft your team goals and OKRs.
OKRs to enhance review frequency for financial statements
OKRs to execute impactful strategies to accomplish my goal
OKRs to increase contract bookings significantly
OKRs to improve content conversion rates through A/B testing
OKRs to successfully complete the new server build assessment
OKRs to establish my unique, impactful role in the organization