Tability is a cheatcode for goal-driven teams. Set perfect OKRs with AI, stay focused on the work that matters.
What are Task Management Team OKRs?
The Objective and Key Results (OKR) framework is a simple goal-setting methodology that was introduced at Intel by Andy Grove in the 70s. It became popular after John Doerr introduced it to Google in the 90s, and it's now used by teams of all sizes to set and track ambitious goals at scale.
Crafting effective OKRs can be challenging, particularly for beginners. Emphasizing outcomes rather than projects should be the core of your planning.
We have a collection of OKRs examples for Task Management Team to give you some inspiration. You can use any of the templates below as a starting point for your OKRs.
If you want to learn more about the framework, you can read our OKR guide online.
The best tools for writing perfect Task Management Team OKRs
Here are 2 tools that can help you draft your OKRs in no time.
Tability AI: to generate OKRs based on a prompt
Tability AI allows you to describe your goals in a prompt, and generate a fully editable OKR template in seconds.
- 1. Create a Tability account
- 2. Click on the Generate goals using AI
- 3. Describe your goals in a prompt
- 4. Get your fully editable OKR template
- 5. Publish to start tracking progress and get automated OKR dashboards
Watch the video below to see it in action 👇
Tability Feedback: to improve existing OKRs
You can use Tability's AI feedback to improve your OKRs if you already have existing goals.
- 1. Create your Tability account
- 2. Add your existing OKRs (you can import them from a spreadsheet)
- 3. Click on Generate analysis
- 4. Review the suggestions and decide to accept or dismiss them
- 5. Publish to start tracking progress and get automated OKR dashboards
![AI feedback for OKRs in Tability](https://tability-templates-v2.vercel.app/_next/static/media/feedback_ai_tability.08ced31b.png)
Tability will scan your OKRs and offer different suggestions to improve them. This can range from a small rewrite of a statement to make it clearer to a complete rewrite of the entire OKR.
Task Management Team OKRs examples
You'll find below a list of Objectives and Key Results templates for Task Management Team. We also included strategic projects for each template to make it easier to understand the difference between key results and projects.
Hope you'll find this helpful!
OKRs to improve time management and task prioritization
ObjectiveImprove time management and task prioritization
KRIncrease productivity by completing 90% of priority tasks
Minimize distractions by creating a focused work environment
Use time blocking techniques to allocate dedicated time for priority tasks
Set clear and specific goals for each priority task
Prioritize tasks based on urgency and importance
KRDevelop a daily schedule that ensures adequate time allocation for important tasks
Regularly review and adjust the daily schedule to ensure optimal time allocation
Minimize distractions by setting boundaries and establishing designated work areas or times
Allocate specific time blocks for each important task in the daily schedule
Identify and prioritize important tasks based on urgency and importance
KRReduce time wasted on low-value activities by 50%
Identify low-value activities through a comprehensive analysis of daily tasks
Delegate low-value activities to appropriate team members for increased productivity
Implement time management techniques, such as prioritizing tasks and setting realistic deadlines
Continuously review and optimize processes to eliminate or automate low-value activities
KRAttend time management training to learn effective techniques
Research and find a suitable time management training program
Enroll in the selected time management training course
Implement and practice the learned time management techniques consistently
Actively participate and engage in all training sessions
OKRs to enhance productivity and task management during the workday
ObjectiveEnhance productivity and task management during the workday
KRReduce task overflow to the next day by 50% by improving time management
Dedicate specific hours for unexpected tasks
Implement Pomodoro technique for better productivity
Prioritize tasks based on urgency and complexity
KRComplete at least 85% of assigned tasks within the designated deadlines each week
Regularly monitor and adjust task progress
Allocate sufficient time daily for completing tasks
Prioritize tasks based on deadlines and importance
KRImplement and consistently utilize a digital task management tool to monitor daily tasks
Research and select a suitable digital task management tool
Create a routine for regularly updating and reviewing tasks
Set up and personalize configurations for daily task monitoring
OKRs to efficiently manage and coordinate the Trello board
ObjectiveEfficiently manage and coordinate the Trello board
KRReduce overdue tasks on Trello by 20%
Prioritize and reassign less urgent tasks to the team
Implement daily reminders for due tasks
Enhance task management training for all team members
KRImprove response time to task updates on Trello to less than 1 hr
Set mobile notifications for immediate Trello task updates
Prioritize responding to Trello updates promptly
Schedule regular intervals to check Trello throughout the day
KRIncrease task completion rate on Trello by 25%
Implement daily reminders for pending tasks
Enhance visibility of task deadlines
Conduct weekly task completion training sessions
OKRs to enhance time management by reprioritizing based on requests
ObjectiveEnhance time management by reprioritizing based on requests
KRIncrease task completion by 20% through effective distribution of remodulated priorities
Analyze current priority system and identify areas for improvement
Develop a strategy for redistributing tasks based on priority
Implement process change and monitor improvements in task completion
KRReduce weekly time inefficiencies by 15% using focused priority remodulation
Implement a time tracking system to discover inefficiencies
Identify and analyze current tasks regularly for priority assessment
Adjust work processes based on priority and efficiency data
KRSuccessfully reschedule 90% of misaligned priorities within 48 hours of request receipt
Prioritize requests, aligning them to current goals
Allocate resources to resolve each request efficiently
Review all received rescheduling requests accurately
OKRs to boost capabilities in efficient time management
ObjectiveBoost capabilities in efficient time management
KRReduce procrastination and wasted time to less than one hour per workday
Limit social media use during work hours
Prioritize tasks using a to-do list
Set specific, manageable daily goals and deadlines for tasks
KRSuccessfully complete 100% of projects earlier than the deadline indicated
Periodically revisit timelines and adjust as necessary
Start projects early to maximise working timeframe
Improve efficiency with consistent daily progress
KRRead and finish at least two industry-recognized books on time management strategies
Choose two reputable time management books
Summarize key time management strategies learned
Create a reading schedule to meet deadline
OKRs to to streamline management of tasks and day-to-day responsibilities
ObjectiveTo streamline management of tasks and day-to-day responsibilities
KRImplement a digital task management tool with 100% of tasks recorded and tracked
Select a suitable digital task management tool for implementation
Train all team members on using the selected tool
Monitor and ensure all tasks are recorded and tracked
KRReduce missed or overlooked tasks to less than 5%
Schedule weekly task review and prioritizing sessions
Conduct regular team accountability check-ins
Implement a task management system or software
KRAchieve a task completion rate of 90% on or before deadlines
Prioritize high-impact tasks to ensure timely completion
Regularly monitor progress and reassess time management strategies
Create a detailed schedule aligning tasks with respective deadlines
OKRs to enhance team collaboration through synergizing efforts
ObjectiveEnhance team collaboration through synergizing efforts
KRFacilitate 3 team-building activities resulting in improved team communication score by 35%
Organize and execute three selected team-building activities
Research effective team-building exercises focused on communication skills
Evaluate team communication score after each activity
KRBoost project completion rate by 20% through implementing collaborative tools
Monitor and evaluate tool usage and project progress
Train team members on using new tools effectively
Research and select appropriate collaborative tools
KRReduce task redundancy by 30% through improved coordination and process enhancement
Conduct regular meetings for enhanced intra-team coordination
Review and streamline work processes for better productivity
Implement a system for efficient task allocation across teams
OKRs to cultivate an environment fostering teamwork and high performance
ObjectiveCultivate an environment fostering teamwork and high performance
KRReduce task completion time by 15% without compromising on quality determined by client feedback
Set achievable goals and provide time management training
Encourage regular team communication to avoid misunderstandings
Implement efficient project management tools for better task tracking
KRIncrease team's productivity by 25% measured through output or completed projects
Implement a reward system for delivered work to boost motivation
Implement daily team check-ins to track progress
Incorporate efficient digital tools for better task management
KRAchieve 90% positive feedback on team collaboration from internal employee survey
Encourage open communication and teamwork through collaborative workshops
Collect and address feedback or concerns routinely
Implement regular team-building activities
OKRs to successfully complete the end of 1st - 9 weeks
ObjectiveSuccessfully complete the end of 1st - 9 weeks
KREnsure no single pending task older than 7 days by end of each week
Prioritize and schedule tasks older than 5 days
Complete tasks approaching 7-day limit
Review and categorize all pending tasks daily
KRIncrease productivity by 25% through efficient task management
Allocate tasks based on individual's skill sets
Include routine performance evaluations to identify bottlenecks
Implement a robust digital task management system
KRAchieve 85% completion of assigned tasks each week
Review and track task completion progress weekly
Allocate specific time slots daily to focus on assignments
Prioritized assigned tasks according to importance and due dates
OKRs to improve software engineering skills through effective time management
ObjectiveImprove software engineering skills through effective time management
KRIncrease the number of completed coding tasks by 20% each week
Identify and address any obstacles or challenges that may hinder coding task completion
Enhance collaboration and communication among team members for efficient task completion
Provide regular feedback and support to assist in completing coding tasks
Set clear and achievable coding task goals for each team member
KRImprove adherence to project deadlines by delivering work on time in 90% of cases
Implement effective communication strategies to address obstacles and ensure timely completion
Set clear and realistic deadlines for each project task
Prioritize tasks and create a detailed schedule to ensure timely delivery
Regularly track progress and provide updates to stakeholders to maintain accountability
KRReduce time spent on non-essential activities by 15% during work hours
Set specific time limits for non-essential tasks to ensure efficient completion
Prioritize and eliminate non-essential activities based on their impact and importance
Identify non-essential activities taking up significant time during work hours
Regularly assess and adjust the allocation of time to non-essential activities as needed
KRAttend and actively participate in at least 2 time management workshops or webinars
Research and identify 2 time management workshops or webinars
Apply the learned time management techniques in daily activities for improved efficiency
Take thorough notes during the workshops or webinars for future reference
Register for the selected workshops or webinars to secure a spot
Task Management Team OKR best practices
Generally speaking, your objectives should be ambitious yet achievable, and your key results should be measurable and time-bound (using the SMART framework can be helpful). It is also recommended to list strategic initiatives under your key results, as it'll help you avoid the common mistake of listing projects in your KRs.
Here are a couple of best practices extracted from our OKR implementation guide 👇
Tip #1: Limit the number of key results
The #1 role of OKRs is to help you and your team focus on what really matters. Business-as-usual activities will still be happening, but you do not need to track your entire roadmap in the OKRs.
We recommend having 3-4 objectives, and 3-4 key results per objective. A platform like Tability can run audits on your data to help you identify the plans that have too many goals.
Tip #2: Commit to weekly OKR check-ins
Don't fall into the set-and-forget trap. It is important to adopt a weekly check-in process to get the full value of your OKRs and make your strategy agile – otherwise this is nothing more than a reporting exercise.
Being able to see trends for your key results will also keep yourself honest.
Tip #3: No more than 2 yellow statuses in a row
Yes, this is another tip for goal-tracking instead of goal-setting (but you'll get plenty of OKR examples above). But, once you have your goals defined, it will be your ability to keep the right sense of urgency that will make the difference.
As a rule of thumb, it's best to avoid having more than 2 yellow/at risk statuses in a row.
Make a call on the 3rd update. You should be either back on track, or off track. This sounds harsh but it's the best way to signal risks early enough to fix things.
Save hours with automated OKR dashboards
![AI feedback for OKRs in Tability](https://tability-templates-v2.vercel.app/_next/static/media/OKR_dashboard.a905853d.png)
The rules of OKRs are simple. Quarterly OKRs should be tracked weekly, and yearly OKRs should be tracked monthly. Reviewing progress periodically has several advantages:
- It brings the goals back to the top of the mind
- It will highlight poorly set OKRs
- It will surface execution risks
- It improves transparency and accountability
Spreadsheets are enough to get started. Then, once you need to scale you can use Tability to save time with automated OKR dashboards, data connectors, and actionable insights.
How to get Tability dashboards:
- 1. Create a Tability account
- 2. Use the importers to add your OKRs (works with any spreadsheet or doc)
- 3. Publish your OKR plan
That's it! Tability will instantly get access to 10+ dashboards to monitor progress, visualise trends, and identify risks early.
More Task Management Team OKR templates
We have more templates to help you draft your team goals and OKRs.
OKRs to boost SaaS product activation rates
OKRs to successfully scale up metering points for improved efficiency
OKRs to identify future areas of primary effort and improvement
OKRs to enhance verbal communication and active listening skills
OKRs to enhance the productivity of change portfolio execution
OKRs to scale and ensure long-term success of the new team