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5 strategies and tactics for Facility Manager

What is Facility Manager strategy?

Every great achievement starts with a well-thought-out plan. It can be the launch of a new product, expanding into new markets, or just trying to increase efficiency. You'll need a delicate combination of strategies and tactics to ensure that the journey is smooth and effective.

Finding the right Facility Manager strategy can seem daunting, particularly when you're focused on your daily workload. For this reason, we've compiled a selection of examples to fuel your inspiration.

Copy these examples into your preferred tool, or utilize Tability to ensure you remain accountable.

How to write your own Facility Manager strategy with AI

While we have some examples available, it's likely that you'll have specific scenarios that aren't covered here. You can use our free AI generator below or our more complete goal-setting system to generate your own strategies.

Facility Manager strategy examples

We've added many examples of Facility Manager tactics, including a series of action items. We hope that this will make these examples as practical and useful as possible.

Strategies and tactics for developing the BFM Code

  • ⛳️ Strategy 1: Conduct a thorough literature review

    • Identify and compile a list of relevant global standards such as BSI 8536 and ISO 41001
    • Summarise the key elements of global standards that can be adapted for Ethiopia
    • Analyse the gaps between current local practices and global best practices
    • Engage local experts to assess the applicability of global standards in Ethiopia
    • Create a comparative analysis report of global versus local standards
    • Develop an understanding of Ethiopia's legal and regulatory framework in context with global practices
    • Identify success stories of standard adaptation in similar regions
    • Document specific areas of the building sector needing standards adaptation
    • Prepare a detailed literature review report
    • Present findings to the core team for strategy alignment

  • ⛳️ Strategy 2: Engage stakeholders effectively

    • Identify and list key stakeholders in the facility management and construction sectors
    • Design stakeholder surveys to capture insights and concerns about current practices
    • Organise interviews with construction professionals, facility managers, and regulators
    • Facilitate workshops to obtain in-depth input from building owners
    • Develop communication materials to explain the importance of stakeholder engagement
    • Create a feedback system to collect and organize stakeholder inputs
    • Regularly update stakeholders on the project's progress and outcomes from engagements
    • Encourage stakeholder representation in task forces or advisory boards
    • Analyse and document findings from stakeholder engagements
    • Incorporate stakeholder feedback into the code drafting process

  • ⛳️ Strategy 3: Conduct comprehensive data collection

    • Design data collection tools to gather quantitative data on facility management practices
    • Develop interview guides for qualitative data collection with industry experts
    • Gather data on existing building systems and their management efficiencies
    • Collect statistics on facility management trends and challenges in Ethiopia
    • Use surveys to capture data from a wide cross-section of the industry
    • Organise focus groups to collect detailed insights from practitioners on specific issues
    • Assess technological and infrastructural assets in current facility management
    • Document all collected data in a central repository for easy access
    • Analyse data to identify patterns and insights relevant to the BFM Code
    • Prepare a comprehensive report on data findings to inform the code drafting
standards-adaptationstakeholder-engagementconstruction-professionalsfacility-managersdata-collection-teamstakeholder-engagement-team
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Strategies and tactics for implementing effective asset management in facilities

  • ⛳️ Strategy 1: Conduct a comprehensive asset audit

    • List all current physical assets within the facility
    • Document the condition and lifecycle stage of each asset
    • Identify assets nearing the end of their life that need replacement
    • Utilise RFID or barcoding technology for efficient tracking
    • Create a digital database for asset management
    • Identify underutilised or redundant assets
    • Calculate the total cost of ownership for key assets
    • Set benchmarks for asset performance
    • Compare the current asset management process to industry standards
    • Gather input from staff who interact with the assets regularly

  • ⛳️ Strategy 2: Develop a proactive maintenance schedule

    • Determine maintenance needs and intervals for each asset
    • Integrate maintenance schedules into a centralised management system
    • Train staff on preventive maintenance protocols
    • Schedule regular inspections and assessments of critical assets
    • Track maintenance history and outcomes for each asset
    • Develop a procedure for quick response to urgent maintenance needs
    • Use data analytics to predict maintenance requirements
    • Collaborate with suppliers for timely availability of parts
    • Review and adjust maintenance schedules regularly
    • Measure and analyse the impact of maintenance activities on asset lifespan

  • ⛳️ Strategy 3: Enhance asset utilisation efficiency

    • Monitor usage patterns and identify inefficiencies
    • Reallocate underutilised assets where they are needed
    • Implement a system for tracking asset utilisation metrics
    • Develop guidelines for optimal asset usage
    • Conduct training sessions for staff on effective asset use
    • Incorporate feedback loops to adjust asset allocation in real-time
    • Set performance targets for asset utilisation
    • Compare facility asset usage to best practices
    • Regularly review and optimise asset allocation
    • Enhance communication between departments regarding asset needs and availability
asset-managementmaintenancefacility-managermaintenance-engineerasset-management-teammaintenance-team
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Strategies and tactics for implementing ESG for a smart and integrated eco lithium-ion recycling facility

  • ⛳️ Strategy 1: Enhance environmental sustainability

    • Conduct thorough life cycle assessments to identify environmental impacts
    • Implement energy-efficient technologies and renewable energy sources
    • Ensure proper waste management and reduction techniques
    • Utilise closed-loop recycling processes
    • Monitor and report greenhouse gas emissions regularly
    • Adopt water conservation practices throughout the facility
    • Establish biodiversity conservation projects in local surroundings
    • Implement a robust pollution prevention plan
    • Use eco-friendly materials and methodologies in construction and operations
    • Create an environmental education program for employees

  • ⛳️ Strategy 2: Foster social responsibility

    • Develop community engagement and outreach programs
    • Ensure safe and healthy working conditions for all employees
    • Incorporate diversity and inclusion policies in hiring practices
    • Facilitate employee training and development programs
    • Conduct regular stakeholder engagement sessions
    • Support local economic growth through partnerships
    • Implement corporate volunteer programs
    • Promote responsible sourcing of raw materials
    • Encourage transparency in communication with stakeholders
    • Establish a complaints and grievances system for community and employees

  • ⛳️ Strategy 3: Strengthen governance frameworks

    • Develop a comprehensive ESG policy framework
    • Ensure board diversity and ESG expertise
    • Implement clear compliance processes and audits
    • Maintain robust data protection and cybersecurity measures
    • Establish transparent and accountable decision-making processes
    • Conduct regular ESG risk assessments
    • Measure and report ESG performance against set benchmarks
    • Assign dedicated ESG roles and responsibilities within the organisation
    • Foster a culture of continuous improvement in ESG practices
    • Participate in industry forums and partnerships to promote ESG standards
sustainabilitygovernanceesg-managercompliance-officerenvironmental-teamgovernance-committee
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Strategies and tactics for establishing a sustainable eco lithium-ion recycling facility

  • ⛳️ Strategy 1: Conduct thorough research and planning

    • Assess the current landscape of lithium-ion battery recycling
    • Identify key stakeholders and potential partners in the industry
    • Study UN Sustainable Development Goals relevant to recycling
    • Analyse the regulatory and environmental compliance requirements
    • Research advanced recycling technologies suitable for eco-friendliness
    • Develop a feasibility study and business plan
    • Create a risk analysis and mitigation plan
    • Project financial forecasts and budget requirements
    • Research location options for the facility with environmental considerations
    • Engage with industry experts for consultations and advice

  • ⛳️ Strategy 2: Design and implement eco-friendly operations

    • Select sustainable materials and processes for facility construction
    • Implement energy-efficient systems and renewable energy sources
    • Incorporate water and waste management systems to minimise impact
    • Implement digital tracking and reporting for transparency
    • Plan logistics to minimise carbon footprint
    • Establish partnerships for sustainable supply chain practices
    • Develop a zero-waste strategy within operations
    • Continuously improve processes through lean management practices
    • Implement automation technologies to reduce manual errors
    • Train employees on eco-friendly practices and sustainability goals

  • ⛳️ Strategy 3: Engage with communities and promote awareness

    • Develop educational programs about recycling and sustainability
    • Engage in community outreach to promote the recycling facility
    • Partner with local governments and NGOs for joint sustainability efforts
    • Create marketing campaigns centered on sustainability achievements
    • Provide tours and open days for stakeholders to learn about processes
    • Develop partnerships with educational institutions for research initiatives
    • Organise workshops and seminars on recycling innovations
    • Actively participate in sustainability-driven forums and conferences
    • Run social media campaigns focused on environmental impact
    • Share progress and impact reports aligned with UN Sustainable Development Goals
recyclingsustainabilityenvironmental-plannerproject-managerresearch-and-developmentcommunity-engagement
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Strategies and tactics for preparing a comprehensive mall review strategy

  • ⛳️ Strategy 1: Establish a robust mall management structure

    • Appoint a mall general manager to oversee overall operations
    • Set up specialized departments for operations, leasing, marketing, and finance
    • Designate managers for each department to ensure focused leadership
    • Implement weekly cross-departmental meetings for alignment on objectives
    • Create clear reporting structures with department heads reporting to the general manager
    • Conduct quarterly reviews of the management structure to identify areas for improvement
    • Develop a succession plan to maintain leadership continuity
    • Integrate communication and project management tools for improved collaboration
    • Organize bi-annual team-building activities to strengthen team dynamics
    • Set up performance evaluation criteria for department heads

  • ⛳️ Strategy 2: Maximize tenant occupancy through strategic lease management

    • Establish a dedicated leasing department for managing tenant relations
    • Develop a tenant mix strategy to balance retail, F&B, and service stores
    • Introduce a lease expiry management system for timely renewals and negotiations
    • Set up KPIs for monitoring occupancy rate, lease terms, and tenant satisfaction
    • Conduct market research to identify potential new tenants and sectors to enhance the mall's offering
    • Review and adjust lease terms to reflect current market conditions
    • Implement a feedback system for tenants to express needs and concerns
    • Organize regular tenant meetings to discuss and negotiate leasing issues
    • Provide incentives for anchor tenants to ensure long-term occupancy
    • Develop a contingency plan for managing high vacancy rates

  • ⛳️ Strategy 3: Enhance financial transparency and operational efficiency

    • Set up a finance and accounting department for revenue and cost management
    • Implement monthly financial reporting to track profitability and operational costs
    • Introduce a centralized billing system for tenant payments
    • Automate vendor and supplier payments to optimize cash flow
    • Conduct regular financial audits to ensure accuracy and compliance
    • Establish an expense management policy for cost control
    • Analyze financial data to identify trends and areas for cost reduction
    • Train staff in financial literacy to enhance fiscal responsibility
    • Create an annual budget plan aligning with mall objectives
    • Integrate accounting software for streamlined financial operations
mall-managementtenant-occupancygeneral-managerleasing-managerfinance-departmentleasing-department
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How to track your Facility Manager strategies and tactics

Having a plan is one thing, sticking to it is another.

Setting good strategies is only the first challenge. The hard part is to avoid distractions and make sure that you commit to the plan. A simple weekly ritual will greatly increase the chances of success.

A tool like Tability can also help you by combining AI and goal-setting to keep you on track.

More strategies recently published

We have more templates to help you draft your team goals and OKRs.

Planning resources

OKRs are a great way to translate strategies into measurable goals. Here are a list of resources to help you adopt the OKR framework:

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