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10 strategies and tactics for Maintenance

What is Maintenance strategy?

Every great achievement starts with a well-thought-out plan. It can be the launch of a new product, expanding into new markets, or just trying to increase efficiency. You'll need a delicate combination of strategies and tactics to ensure that the journey is smooth and effective.

Crafting the perfect Maintenance strategy can feel overwhelming, particularly when you're juggling daily responsibilities. That's why we've put together a collection of examples to spark your inspiration.

Transfer these examples to your app of choice, or opt for Tability to help keep you on track.

How to write your own Maintenance strategy with AI

While we have some examples available, it's likely that you'll have specific scenarios that aren't covered here. You can use our free AI generator below or our more complete goal-setting system to generate your own strategies.

Maintenance strategy examples

You will find in the next section many different Maintenance tactics. We've included action items in our templates to make it as actionable as possible.

Strategies and tactics for improving Operational Performance of Low-Cost Housing

  • ⛳️ Strategy 1: Incorporate sustainable design practices

    • Utilise locally available and eco-friendly materials
    • Implement passive architectural designs to enhance natural lighting
    • Incorporate renewable energy technologies like solar panels
    • Design flexible floor plans to maximize space usability
    • Include large windows and skylights for better ventilation
    • Add landscaping and public art to enhance aesthetics
    • Implement shading devices for improved thermal comfort
    • Facilitate community participation in design workshops
    • Ensure designs align with occupants’ cultural and functional needs
    • Conduct design reviews to ensure continuous improvements

  • ⛳️ Strategy 2: Implement robust maintenance protocols

    • Conduct regular maintenance checks and repairs
    • Ensure timely interventions to prevent damage escalation
    • Use high-quality construction materials for durability
    • Maintain records of maintenance activities for accountability
    • Train residents in basic maintenance tasks
    • Set up a responsive maintenance request system
    • Implement preventive maintenance to reduce costs
    • Schedule regular inspections for sanitary and electrical systems
    • Address indoor air quality issues through regular cleaning
    • Collaborate with professional maintenance services for expertise

  • ⛳️ Strategy 3: Optimise spatial planning and construction quality

    • Design multifunctional rooms and adequate storage solutions
    • Incorporate acoustic insulation to mitigate noise pollution
    • Prioritise room sizes and layout to enhance comfort
    • Ensure effective communication during construction processes
    • Implement rigorous quality control during construction phases
    • Use durable materials suited to environmental conditions
    • Address fire safety with alarms and fire-resistant materials
    • Facilitate stakeholder consultations to align with needs
    • Optimize layouts for natural lighting and ventilation
    • Ensure continuous improvement through post-occupancy evaluations
sustainable-designmaintenance-protocolsarchitectmaintenance-technicianconstruction-teamdesign-team
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Strategies and tactics for developing a Strategic Framework for Improving Operational Performance of Low-Cost Housing

  • ⛳️ Strategy 1: Enhance design parameters

    • Utilise locally available materials for sustainable design solutions
    • Implement passive architectural strategies for natural lighting and ventilation
    • Incorporate renewable energy technologies like solar panels to enhance energy efficiency
    • Design flexible floor plans and multifunctional rooms for improved spatial efficiency
    • Prioritise thermal comfort through insulation and energy-efficient heating and cooling systems
    • Integrate local architectural elements and public art to enhance cultural relevance
    • Ensure soundproofing through the use of double-glazed windows and acoustic insulation
    • Create large windows and skylights to minimise reliance on artificial lighting
    • Include operable vents to improve natural ventilation and air quality
    • Conduct participatory design sessions to reflect actual needs and preferences

  • ⛳️ Strategy 2: Improve construction quality

    • Use high-quality and durable construction materials to ensure longevity
    • Establish rigorous quality control mechanisms during construction phases
    • Ensure the ability to detect and prevent leakages through effective waterproofing
    • Incorporate fire-resistant design elements like alarms and extinguishers
    • Address moisture and mold issues with proper construction techniques
    • Enhance communication and management during the construction process
    • Use sound construction practices to prevent poor workmanship
    • Provide training for construction workers on best building practices
    • Ensure timely interventions in case of deviations from quality standards
    • Facilitate collaboration between stakeholders to share best practices

  • ⛳️ Strategy 3: Optimise maintenance protocols

    • Implement proactive and routine maintenance schedules to ensure longevity
    • Address maintenance cost challenges by budgeting and planning effectively
    • Prioritise cleaning and maintenance to ensure indoor air quality
    • Ensure reliable water and power supply access, especially on upper floors
    • Engage residents in self-management and upkeep of properties
    • Develop a system for timely response to repair requests and issues
    • Facilitate workshops to educate residents on personal maintenance practices
    • Ensure regular inspections to detect potential issues early
    • Establish partnerships with service providers for reliable maintenance support
    • Create a community maintenance fund to manage and finance upkeep
operational-performancesustainable-designconstruction-managermaintenance-coordinatordesign-teamquality-control-team
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Strategies and tactics for utilising CMMS for Effective Maintenance Management

  • ⛳️ Strategy 1: Centralise Maintenance Data

    • Implement a robust CMMS and ensure it is accessible to all maintenance staff
    • Conduct comprehensive training sessions for all team members on CMMS usage
    • Input all asset data, including manuals and warranty details, into the CMMS
    • Set up automatic data collection from IoT-enabled assets into the CMMS
    • Create a standardised workflow for reporting and tracking work orders in the CMMS
    • Regularly update and audit asset information to maintain data accuracy
    • Develop a dashboard within the CMMS for real-time monitoring of critical metrics
    • Integrate CMMS with other enterprise systems for seamless data flow
    • Schedule periodic reviews of CMMS data to identify trends and insights
    • Utilise CMMS alerts for asset condition monitoring and notifications

  • ⛳️ Strategy 2: Implement Preventive Maintenance Schedules

    • Identify critical assets that require preventive maintenance
    • Develop a thorough preventive maintenance plan for each critical asset
    • Schedule regular maintenance tasks in the CMMS and assign responsibilities
    • Establish performance benchmarks to track the efficiency of maintenance activities
    • Utilise CMMS features to generate job cards and maintenance logs
    • Analyse historical data to optimise maintenance schedules and reduce downtime
    • Implement a feedback loop in the CMMS for continuous improvement
    • Provide training on preventive maintenance principles and techniques
    • Review and adjust schedules based on asset performance and feedback
    • Conduct quarterly audits to ensure preventive maintenance compliance

  • ⛳️ Strategy 3: Enhance Team Effectiveness

    • Define clear roles and responsibilities for all team members in the CMMS
    • Set measurable goals and KPIs for the maintenance team using the CMMS dashboard
    • Use CMMS data to conduct performance reviews and provide actionable feedback
    • Implement a reward system for achieving maintenance targets
    • Encourage collaboration and knowledge sharing through CMMS communication tools
    • Leverage CMMS reports to identify skill gaps and organise training sessions
    • Facilitate regular team meetings to discuss maintenance priorities and progress
    • Monitor and enhance resource utilisation via CMMS analytics
    • Implement health and safety protocols within CMMS workflows
    • Foster a culture of accountability and continuous improvement among team members
maintenanceefficiencymaintenance-technicianfacilities-managermaintenance-teamit-support-team
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Strategies and tactics for growing Sales and Market Penetration for IMZ Corporate's IoT Solutions

  • ⛳️ Strategy 1: Enter the state excise departments market

    • Conduct market intelligence in Maharashtra, Jharkhand, Karnataka, and Kerala
    • Develop hyper-localized solution templates based on collected data
    • Map region-specific pain points to showcase immediate value
    • Create a narrative highlighting technological disruption in liquor supply chain management
    • Develop predictive analytics demonstrating cost savings beyond traditional tracking
    • Design cost-effective pilot programs with minimal client investment
    • Implement a 'Zero-Risk Pilot Program' with performance-linked pricing
    • Create transparent, data-driven ROI calculators
    • Offer flexible implementation models allowing modular scaling
    • Provide complimentary initial security and efficiency audits

  • ⛳️ Strategy 2: Target food corporations for market penetration

    • Identify Jharkhand Food Corporation as strategic entry point
    • Evaluate target based on openness to technological innovation and existing challenges
    • Develop a comprehensive digital security ecosystem extending beyond traditional tracking
    • Design modular solutions adaptable to various organisational complexities
    • Integrate machine learning algorithms for predictive loss prevention
    • Create user-friendly dashboards for real-time insights
    • Establish trust through transparent technological demonstrations
    • Offer phased implementation with clear milestone-based achievements
    • Provide continuous support and commit to technology evolution
    • Establish collaborative feedback mechanisms for improvement

  • ⛳️ Strategy 3: Penetrate the railway sector with innovative IoT solutions

    • Identify critical security and operational pain points in railway logistics
    • Develop comprehensive security solutions exceeding traditional tracking
    • Create a technology sandbox for continuous solution refinement
    • Integrate multiple tracking technologies including GPS, RFID, and AI-powered analytics
    • Develop predictive maintenance and security algorithms
    • Create a unified monitoring platform with intuitive interfaces
    • Ensure AIS 140 compliance with additional innovative features
    • Leverage academic and research partnerships to bolster credibility
    • Obtain necessary certifications and security clearances
    • Demonstrate technological superiority through live pilot programs
market-penetrationiot-solutionsmarket-researchertechnology-analystsales-teamtechnology-innovation-team
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Strategies and tactics for implementing effective asset management in facilities

  • ⛳️ Strategy 1: Conduct a comprehensive asset audit

    • List all current physical assets within the facility
    • Document the condition and lifecycle stage of each asset
    • Identify assets nearing the end of their life that need replacement
    • Utilise RFID or barcoding technology for efficient tracking
    • Create a digital database for asset management
    • Identify underutilised or redundant assets
    • Calculate the total cost of ownership for key assets
    • Set benchmarks for asset performance
    • Compare the current asset management process to industry standards
    • Gather input from staff who interact with the assets regularly

  • ⛳️ Strategy 2: Develop a proactive maintenance schedule

    • Determine maintenance needs and intervals for each asset
    • Integrate maintenance schedules into a centralised management system
    • Train staff on preventive maintenance protocols
    • Schedule regular inspections and assessments of critical assets
    • Track maintenance history and outcomes for each asset
    • Develop a procedure for quick response to urgent maintenance needs
    • Use data analytics to predict maintenance requirements
    • Collaborate with suppliers for timely availability of parts
    • Review and adjust maintenance schedules regularly
    • Measure and analyse the impact of maintenance activities on asset lifespan

  • ⛳️ Strategy 3: Enhance asset utilisation efficiency

    • Monitor usage patterns and identify inefficiencies
    • Reallocate underutilised assets where they are needed
    • Implement a system for tracking asset utilisation metrics
    • Develop guidelines for optimal asset usage
    • Conduct training sessions for staff on effective asset use
    • Incorporate feedback loops to adjust asset allocation in real-time
    • Set performance targets for asset utilisation
    • Compare facility asset usage to best practices
    • Regularly review and optimise asset allocation
    • Enhance communication between departments regarding asset needs and availability
asset-managementmaintenancefacility-managermaintenance-engineerasset-management-teammaintenance-team
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Strategies and tactics for preparing a comprehensive mall review strategy

  • ⛳️ Strategy 1: Establish a robust mall management structure

    • Appoint a mall general manager to oversee overall operations
    • Set up specialized departments for operations, leasing, marketing, and finance
    • Designate managers for each department to ensure focused leadership
    • Implement weekly cross-departmental meetings for alignment on objectives
    • Create clear reporting structures with department heads reporting to the general manager
    • Conduct quarterly reviews of the management structure to identify areas for improvement
    • Develop a succession plan to maintain leadership continuity
    • Integrate communication and project management tools for improved collaboration
    • Organize bi-annual team-building activities to strengthen team dynamics
    • Set up performance evaluation criteria for department heads

  • ⛳️ Strategy 2: Maximize tenant occupancy through strategic lease management

    • Establish a dedicated leasing department for managing tenant relations
    • Develop a tenant mix strategy to balance retail, F&B, and service stores
    • Introduce a lease expiry management system for timely renewals and negotiations
    • Set up KPIs for monitoring occupancy rate, lease terms, and tenant satisfaction
    • Conduct market research to identify potential new tenants and sectors to enhance the mall's offering
    • Review and adjust lease terms to reflect current market conditions
    • Implement a feedback system for tenants to express needs and concerns
    • Organize regular tenant meetings to discuss and negotiate leasing issues
    • Provide incentives for anchor tenants to ensure long-term occupancy
    • Develop a contingency plan for managing high vacancy rates

  • ⛳️ Strategy 3: Enhance financial transparency and operational efficiency

    • Set up a finance and accounting department for revenue and cost management
    • Implement monthly financial reporting to track profitability and operational costs
    • Introduce a centralized billing system for tenant payments
    • Automate vendor and supplier payments to optimize cash flow
    • Conduct regular financial audits to ensure accuracy and compliance
    • Establish an expense management policy for cost control
    • Analyze financial data to identify trends and areas for cost reduction
    • Train staff in financial literacy to enhance fiscal responsibility
    • Create an annual budget plan aligning with mall objectives
    • Integrate accounting software for streamlined financial operations
mall-managementtenant-occupancygeneral-managerleasing-managerfinance-departmentleasing-department
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Strategies and tactics for developing a world class service and maintenance portfolio for water treatment systems

  • ⛳️ Strategy 1: Conduct market research and competitive analysis

    • Identify key players in the water treatment service market
    • Analyse services offered by top competitors
    • Survey current customers to understand their needs and pain points
    • Evaluate global trends in water treatment technology and services
    • Gather data on pricing structures and service packages
    • Examine competitors' customer service and satisfaction ratings
    • Assess market demand for various service levels
    • Identify gaps in competitors' service offerings
    • Determine geographic regions with high demand for water treatment services
    • Collate findings into a comprehensive market research report

  • ⛳️ Strategy 2: Develop comprehensive service packages

    • Define different service levels (basic, standard, premium)
    • Create detailed descriptions for each service package
    • Include preventative maintenance checks in each package
    • Offer emergency repair services in premium packages
    • Incorporate remote monitoring and diagnostics
    • Provide annual performance evaluations and reports
    • Bundle consumables and replacement parts with premium services
    • Develop training modules for customer staff on basic maintenance
    • Set transparent pricing for each service level
    • Test service packages with a select group of customers

  • ⛳️ Strategy 3: Implement a customer-centric service delivery model

    • Recruit and train skilled maintenance technicians
    • Adopt a customer relationship management (CRM) system
    • Set up a 24/7 customer support hotline
    • Establish a feedback loop for continuous service improvement
    • Create a mobile app for easy service scheduling and tracking
    • Organise regular follow-ups with customers post-service
    • Develop a loyalty and rewards programme
    • Ensure technicians have access to the latest tools and equipment
    • Implement a quality assurance programme to monitor service standards
    • Promote the service portfolio through targeted marketing campaigns
market-researchservice-packagesmarket-analystmaintenance-techniciancustomer-supportmarketing
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Strategies and tactics for reducing the number of breakdowns in the engineering team

  • ⛳️ Strategy 1: Implement regular maintenance schedules

    • Conduct a comprehensive review of all engineering equipment to identify preventive maintenance needs
    • Develop a detailed maintenance schedule for each piece of equipment
    • Assign maintenance responsibilities to specific team members
    • Ensure that all necessary tools and spare parts are readily available for scheduled maintenance
    • Conduct regular inspections to predict potential breakdowns
    • Document all maintenance activities to track equipment performance over time
    • Provide training for team members on best maintenance practices
    • Establish a protocol for reporting and addressing any maintenance issues
    • Schedule downtime for maintenance activities during low-impact hours
    • Review and update maintenance schedules regularly based on equipment performance data

  • ⛳️ Strategy 2: Enhance communication within the team

    • Hold daily team meetings to discuss ongoing projects and potential issues
    • Implement a standardised system for logging and sharing information about equipment status
    • Encourage open communication and feedback from team members regarding equipment and processes
    • Utilise collaboration tools for immediate communication, especially in critical situations
    • Develop clear protocols for escalating equipment issues
    • Ensure all team members are aware of and understand team objectives and priorities
    • Promote a culture of mutual support where team members feel comfortable seeking help
    • Regularly review communication channels and make improvements where necessary
    • Coordinate monthly team debriefs to analyse breakdowns and learn from them
    • Facilitate cross-training so team members can understand various roles and perspectives

  • ⛳️ Strategy 3: Invest in skills development and training

    • Identify key areas where team members could benefit from additional training
    • Schedule regular workshops and training sessions on relevant technologies and methodologies
    • Encourage team members to participate in external courses and certifications
    • Allocate a budget for continual education and specialised training
    • Invite industry experts to provide insights and training to the team
    • Develop an onboarding training programme for new team members
    • Create a mentorship programme to pair less experienced employees with seasoned veterans
    • Evaluate the effectiveness of training sessions through feedback and performance assessments
    • Offer recognition and incentives for team members who actively pursue skill development
    • Update training materials regularly to keep up with the latest technological advancements
maintenancecommunicationmaintenance-managerteam-leaderengineering-teamtraining-team
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Strategies and tactics for maximizing Availability and Reliability of End-user Hardware

  • ⛳️ Strategy 1: Implement proactive maintenance routines

    • Develop a regular maintenance schedule for all hardware devices
    • Conduct periodic hardware diagnostics and checks
    • Establish automated updates for software and firmware
    • Train staff on routine maintenance tasks
    • Create a checklist for identifying early signs of hardware failure
    • Ensure timely replacement of aging or underperforming hardware
    • Utilise monitoring tools to track hardware performance
    • Regularly clean devices to prevent dust-related issues
    • Schedule regular backup of important data
    • Review and update maintenance protocols quarterly

  • ⛳️ Strategy 2: Enhance hardware redundancy and support systems

    • Identify critical hardware and establish redundancy plans
    • Deploy backup devices in the event of hardware failure
    • Develop a rapid response team for hardware issues
    • Utilise cloud solutions to mitigate hardware dependency
    • Ensure all critical hardware is covered by warranty or service agreement
    • Maintain a comprehensive inventory of all hardware assets
    • Ensure availability of spare parts for quick replacements
    • Implement networked monitoring for all hardware
    • Test failover procedures regularly
    • Conduct training sessions on redundancy procedures for IT staff

  • ⛳️ Strategy 3: Optimise user support and incident management

    • Develop a clear and efficient incident reporting system
    • Implement a user-friendly self-service helpdesk portal
    • Train end-users on basic troubleshooting techniques
    • Set up a dedicated team for end-user hardware support
    • Establish clear SLAs for hardware support and repairs
    • Utilise feedback to improve user support processes
    • Incorporate AI-driven support tools to assist users
    • Maintain documentation for all known issues and solutions
    • Conduct regular surveys to gauge user satisfaction with hardware
    • Organise quarterly training sessions for users on hardware best practices
maintenanceredundancyit-technicianhardware-specialistuser-support-teammaintenance-team
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Strategies and tactics for identifying effective strategies for aviators

  • ⛳️ Strategy 1: Enhance situational awareness

    • Utilise training simulators for various flight scenarios
    • Regularly update navigation charts and tools
    • Conduct daily weather briefings before flights
    • Use checklists for pre-flight, in-flight, and post-flight procedures
    • Maintain clear and concise communication with air traffic control
    • Incorporate visual scanning techniques to prevent collisions
    • Participate in regular crew resource management training
    • Encourage a culture of reporting potential hazards
    • Utilise technology to monitor and alert of nearby traffic
    • Conduct regular debriefs to discuss and learn from flights

  • ⛳️ Strategy 2: Prioritise maintenance and safety checks

    • Establish a strict adherence to maintenance schedule
    • Ensure all aircraft logbooks are up to date
    • Conduct thorough pre-flight inspections
    • Utilise advanced diagnostics tools for aircraft systems
    • Implement a system for tracking and replacing worn parts
    • Incorporate redundancy systems for critical components
    • Utilise certified maintenance personnel for checks
    • Review safety protocols and practices quarterly
    • Perform post-flight inspections to identify issues
    • Create a feedback loop for maintenance improvements

  • ⛳️ Strategy 3: Improve pilot skills and competencies

    • Organise regular training sessions for pilots
    • Incorporate advanced flight simulation exercises
    • Conduct annual evaluations and skill assessments
    • Offer specialised courses in aerodynamics and meteorology
    • Encourage cross-training for different aircraft types
    • Create a mentorship program for new pilots
    • Support participation in aviation seminars and conferences
    • Provide resources for continuous learning and certification
    • Facilitate workshops on emergency procedures
    • Draft personal development plans for all pilots
situational-awarenessmaintenancepilotair-traffic-controllermaintenance-crewtraining-department
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How to track your Maintenance strategies and tactics

Having a plan is one thing, sticking to it is another.

Setting good strategies is only the first challenge. The hard part is to avoid distractions and make sure that you commit to the plan. A simple weekly ritual will greatly increase the chances of success.

A tool like Tability can also help you by combining AI and goal-setting to keep you on track.

More strategies recently published

We have more templates to help you draft your team goals and OKRs.

Planning resources

OKRs are a great way to translate strategies into measurable goals. Here are a list of resources to help you adopt the OKR framework:

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