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tability.ioWhat are Project Management Teams OKRs?
The Objective and Key Results (OKR) framework is a simple goal-setting methodology that was introduced at Intel by Andy Grove in the 70s. It became popular after John Doerr introduced it to Google in the 90s, and it's now used by teams of all sizes to set and track ambitious goals at scale.
Creating impactful OKRs can be a daunting task, especially for newcomers. Shifting your focus from projects to outcomes is key to successful planning.
We've tailored a list of OKRs examples for Project Management Teams to help you. You can look at any of the templates below to get some inspiration for your own goals.
If you want to learn more about the framework, you can read our OKR guide online.
Project Management Teams OKRs examples
You will find in the next section many different Project Management Teams Objectives and Key Results. We've included strategic initiatives in our templates to give you a better idea of the different between the key results (how we measure progress), and the initiatives (what we do to achieve the results).
Hope you'll find this helpful!
OKRs to implement effective Agile PMO transformation
ObjectiveImplement effective Agile PMO transformation
KRDecrease project overhead costs by 30% using Agile frameworks
Implement Agile methodologies across all project management teams- Streamline workflows to optimize resource allocation
- Undertake continuous Agile framework training and improvements
- KRAchieve 25% increase in Project Delivery Efficiency using Agile practices
- Train team members on Agile practices and principles
- Implement Agile methodologies in project management processes
- Continuously monitor and improve the Agile implementation process
- KRTrain 80% of PMO team members on Agile methodologies and tools
- Monitor and measure training completion rates
- Identify the PMO team members requiring Agile training
- Schedule Agile methodology and tools training sessions
OKRs to amplify professional relationships and foster mutual trust among teammates
- ObjectiveAmplify professional relationships and foster mutual trust among teammates
- KRInitiate one-on-one meetings with at least four different coworkers each week
- Schedule separate one-on-one meetings with each colleague
- Identify four coworkers for individual meetings each week
- Prepare discussion points for each meeting
- KROrganize three team building activities aimed at enhancing professional bonds and collaboration
- Schedule and communicate activity dates to the team
- Research popular team-building exercises relevant to professional development
- Plan logistics for the chosen team-building activities
- KRContribute positively to team projects and receive a 90% approval rating from peers
- Actively engage in all team discussions and provide constructive feedback
- Consistently meet deadlines and maintain high-quality work
- Regularly ask for peer feedback and take steps to improve
OKRs to implement Human Centric Design in our SaaS business
- ObjectiveImplement Human Centric Design in our SaaS business
- KRTrain 80% of design team on Human Centric Design principles by end of quarter
- Monitor and document team members' training progress
- Create a schedule for team members to attend training
- Identify a quality training program on Human Centric Design principles
- KRAchieve a 15% increase in user satisfaction scores post implementation
- Implement changes based on feedback and survey results
- Monitor and track improvements in user satisfaction
- Conduct user surveys to identify areas needing improvement
- KRIntegrate Human Centric Design techniques into at least 3 ongoing projects
- Identify ongoing projects suitable for Human Centric Design implementation
- Coordinate with project teams to discuss Human Centric Design strategies
- Incorporate Human Centric Design principles into the chosen projects
OKRs to acquire the company award for exceptional teamwork
- ObjectiveAcquire the company award for exceptional teamwork
- KRImprove overall team performance by 35% compared to last quarter's productivity
- Enhance project management strategies
- Implement weekly performance review and feedback sessions
- Increase training and skill development sessions
- KRLead a collaborative project successfully involving at least four different departments
- Encourage regular communication among teams
- Implement project management tools for coordination
- Arrange cross-departmental meetings to discuss project goals
- KRConduct bi-weekly team-building activities resulting in higher engagement scores
- Analyze results to continually enhance team-building approaches
- Implement measures to evaluate engagement during activities
- Outline and schedule varied bi-weekly team-building activities
OKRs to successful communication of global software project rollout
- ObjectiveSuccessful communication of global software project rollout
- KRTrain 90% of project leads in communicating rollout details effectively
- Identify all project leads needing communication training
- Develop a detailed training program for these leads
- Schedule and conduct the needed communication training sessions
- KREnsure feedback response rate from each region exceeds 80%
- Incentivize feedback submission within each region
- Implement an efficient tracking system for regional feedback
- Regularly communicate the importance of feedback to regional teams
- KRAchieve 95% stakeholder awareness on the project rollout across all regions
- Implement a periodic stakeholder communication update schedule
- Create succinct project rollout summaries for stakeholder distribution
- Organize virtual stakeholder meetings to detail rollout progress
OKRs to enhance organisational work transparency for improved efficiency
- ObjectiveEnhance organisational work transparency for improved efficiency
- KRIncrease internal presentation sessions about ongoing projects by 30%
- Identify projects suitable for presentation sessions
- Schedule 30% more presentation sessions
- Notify and invite participants to sessions
- KRImplement a shared project management platform across all departments
- Identify the needs of all departments for a project management platform
- Train all department heads on the new platform
- Select and purchase an appropriate shared platform
- KRMake 100% of work processes documented and easily accessible for all staff
- Identify all existing work processes across departments
- Create clear, concise documentation for each process
- Develop a centralized, digital process library for staff access
OKRs to cultivate a United, Collaborative Team Environment
- ObjectiveCultivate a United, Collaborative Team Environment
- KRImplement 2 team-building activities per month to foster cooperation
- Research engaging team-building activities suitable for the team
- Schedule and plan 2 team-building activities
- Gather feedback after each activity for improvements
- KRReduce internal team disputes by 20% by implementing effective communication strategies
- Develop clear protocols for team communication and decision-making
- Implement conflict resolution training for all team members
- Conduct regular team-building activities to improve rapport
- KRIncrease project collaboration efficiency by 30% through regular team workshops
- Conduct efficiency assessments after each workshop
- Provide constructive feedback for team improvement
- Implement weekly team workshops focused on project collaboration
OKRs to enhance transparency and accessibility of my calendar
- ObjectiveEnhance transparency and accessibility of my calendar
- KRImplement a digital shared calendar system for real-time updates by Week 2
- Set up and configure the selected calendar system
- Train all team members in using the shared calendar
- Research and select a suitable digital shared calendar system
- KRAchieve 100% accuracy on meeting information on the shared calendar by Week 4
- Update any changes in meeting details promptly
- Check calendar daily for potential conflicts or errors
- Verify all current meeting details for accuracy daily
- KRSchedule and attend 90% of meetings as reflected in shared calendar
- Prioritize attending over missing scheduled meetings
- Track attendance and aim for 90% compliance
- Review shared calendar daily for upcoming meetings
How to write your own Project Management Teams OKRs
1. Get tailored OKRs with an AI
You'll find some examples below, but it's likely that you have very specific needs that won't be covered.
You can use Tability's AI generator to create tailored OKRs based on your specific context. Tability can turn your objective description into a fully editable OKR template -- including tips to help you refine your goals.
- 1. Go to Tability's plan editor
- 2. Click on the "Generate goals using AI" button
- 3. Use natural language to describe your goals
Tability will then use your prompt to generate a fully editable OKR template.
Watch the video below to see it in action 👇
Option 2. Optimise existing OKRs with Tability Feedback tool
If you already have existing goals, and you want to improve them. You can use Tability's AI feedback to help you.
- 1. Go to Tability's plan editor
- 2. Add your existing OKRs (you can import them from a spreadsheet)
- 3. Click on "Generate analysis"
Tability's Strategy Map makes it easy to see all your org's OKRsTability will scan your OKRs and offer different suggestions to improve them. This can range from a small rewrite of a statement to make it clearer to a complete rewrite of the entire OKR.
You can then decide to accept the suggestions or dismiss them if you don't agree.
Option 3. Use the free OKR generator
If you're just looking for some quick inspiration, you can also use our free OKR generator to get a template.
Unlike with Tability, you won't be able to iterate on the templates, but this is still a great way to get started.
Project Management Teams OKR best practices
Generally speaking, your objectives should be ambitious yet achievable, and your key results should be measurable and time-bound (using the SMART framework can be helpful). It is also recommended to list strategic initiatives under your key results, as it'll help you avoid the common mistake of listing projects in your KRs.
Here are a couple of best practices extracted from our OKR implementation guide 👇
Tip #1: Limit the number of key results
The #1 role of OKRs is to help you and your team focus on what really matters. Business-as-usual activities will still be happening, but you do not need to track your entire roadmap in the OKRs.
We recommend having 3-4 objectives, and 3-4 key results per objective. A platform like Tability can run audits on your data to help you identify the plans that have too many goals.
Tip #2: Commit to weekly OKR check-ins
Don't fall into the set-and-forget trap. It is important to adopt a weekly check-in process to get the full value of your OKRs and make your strategy agile – otherwise this is nothing more than a reporting exercise.
Being able to see trends for your key results will also keep yourself honest.
Tip #3: No more than 2 yellow statuses in a row
Yes, this is another tip for goal-tracking instead of goal-setting (but you'll get plenty of OKR examples above). But, once you have your goals defined, it will be your ability to keep the right sense of urgency that will make the difference.
As a rule of thumb, it's best to avoid having more than 2 yellow/at risk statuses in a row.
Make a call on the 3rd update. You should be either back on track, or off track. This sounds harsh but it's the best way to signal risks early enough to fix things.
How to track your Project Management Teams OKRs
The rules of OKRs are simple. Quarterly OKRs should be tracked weekly, and yearly OKRs should be tracked monthly. Reviewing progress periodically has several advantages:
- It brings the goals back to the top of the mind
- It will highlight poorly set OKRs
- It will surface execution risks
- It improves transparency and accountability
Spreadsheets are enough to get started. Then, once you need to scale you can use a proper OKR platform to make things easier.
If you're not yet set on a tool, you can check out the 5 best OKR tracking templates guide to find the best way to monitor progress during the quarter.
More Project Management Teams OKR templates
We have more templates to help you draft your team goals and OKRs.