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tability.ioWhat are Project Planning OKRs?
The Objective and Key Results (OKR) framework is a simple goal-setting methodology that was introduced at Intel by Andy Grove in the 70s. It became popular after John Doerr introduced it to Google in the 90s, and it's now used by teams of all sizes to set and track ambitious goals at scale.
Creating impactful OKRs can be a daunting task, especially for newcomers. Shifting your focus from projects to outcomes is key to successful planning.
We've tailored a list of OKRs examples for Project Planning to help you. You can look at any of the templates below to get some inspiration for your own goals.
If you want to learn more about the framework, you can read our OKR guide online.
Project Planning OKRs examples
We've added many examples of Project Planning Objectives and Key Results, but we did not stop there. Understanding the difference between OKRs and projects is important, so we also added examples of strategic initiatives that relate to the OKRs.
Hope you'll find this helpful!
OKRs to enhance project planning and team coordination
ObjectiveEnhance project planning and team coordination
KRCut down process issues by 25% through prioritizing and addressing planning obstacles
Identify primary roadblocks causing process delays- Implement changes and measure improvements
- Develop strategies to mitigate identified obstacles
- KRProvide comprehensive training to all team members on project planning software by quarter-end
- Identify required skill levels for project planning software
- Develop a comprehensive training program
- Schedule training sessions for all team members
- KRImplement a system of weekly project update meetings to boost coordination
- Assign a coordinator to manage meetings
- Schedule weekly project update meetings
- Develop an agenda for each update meeting
OKRs to boost efficiency in event planning
- ObjectiveBoost efficiency in event planning
- KRIncrease client satisfaction by 30% via enhanced event logistics
- Implement a robust feedback system post-events
- Conduct staff training for improved customer service
- Develop thorough, detailed plans for all event logistics
- KRReduce event planning time by 20% through streamlined processes
- Implement effective event planning software
- Delegate tasks using a shared platform
- Standardize event planning templates
- KRDecrease budget overruns by 15% through better resource management
- Implement efficient project management tools for resource tracking
- Regularly monitor and review resource usage in projects
- Provide training on effective resource allocation and utilization
OKRs to implement strategic initiatives to improve execution and value realization
- ObjectiveImplement strategic initiatives to improve execution and value realization
- KREnhance stakeholder satisfaction by 10% through better strategic alignment
- Identify areas of misalignment and develop improvement plans
- Conduct a thorough review of current strategic alignment methods
- Implement changes and track stakeholders' satisfaction growth
- KRAchieve a 15% rise in measurable value from implemented initiatives
- Identify areas for initiative implementation with the maximum benefit potential
- Establish a system to track measurable value growth
- Develop and execute strategies for selected initiatives
- KRIncrease strategic project completion rate by 20%
- Conduct regular team meetings for effective communication and updates
- Provide additional training to improve employee project handling skills
- Implement project management software to track and streamline tasks
OKRs to decrease time from idea to product deliverables
- ObjectiveDecrease time from idea to product deliverables
- KRReduce the average time spent on idea validation by 20%
- Streamline the idea validation process to eliminate unnecessary steps
- Conduct regular brainstorming sessions to generate and validate ideas collectively
- Utilize rapid prototyping to gauge user interest and validate ideas more efficiently
- Implement a feedback mechanism to quickly evaluate the viability of ideas
- KRImprove project planning to ensure timely completion of all deliverables
- Regularly track progress and provide feedback to address potential delays promptly
- Implement agile project management methodologies to adapt and adjust plans efficiently
- Assign responsibilities and ensure the team understands the scope and requirements
- Break down project into smaller tasks with clear deadlines for each deliverable
- KRIncrease efficiency in the product development process by streamlining workflows
- KREnhance cross-team collaboration to minimize bottlenecks and accelerate decision-making
- Establish clear roles, responsibilities, and timelines to streamline decision-making processes
- Implement regular cross-team meetings to share updates and coordinate efforts effectively
- Foster a collaborative culture by encouraging open communication and sharing of ideas
- Create a centralized platform for sharing documents and information to improve access and transparency
OKRs to enhance project profitability and delivery efficiency
- ObjectiveEnhance project profitability and delivery efficiency
- KRReduce project overruns by at least 30%
- Enhance project management training for staff
- Establish a strong pre-project planning protocol
- Implement stringent project timeline tracking
- KREnsure 90% of projects are delivered within budget allotment
- Provide regular budget training for project managers
- Conduct regular financial reviews of ongoing projects
- Implement stringent budget monitoring and control measures
- KRBoost on-time project completion rate to 95%
- Offer incentives for meeting project deadlines timely
- Implement project management software for tracking deadlines
- Conduct regular progress report meetings with team
OKRs to conquer procrastination and increase productivity
- ObjectiveConquer procrastination and increase productivity
- KRIncrease focus hours by 50% every week
- Apply time management techniques like Pomodoro
- Prioritize tasks daily for targeted focus hours
- Create a distraction-free workspace for concentration
- KRComplete 90% of tasks before their due dates
- Prioritize assignments based on urgency and workload
- Allocate sufficient time daily to work on tasks
- Regularly review task progress to ensure timeliness
- KRReduce time spent on non-work related activities by 40%
- Identify and list all non-work related activities
- Increase focus during work hours through mindfulness
- Implement strict schedule to limit these activities
OKRs to formulate a robust 7-year financial plan
- ObjectiveFormulate a robust 7-year financial plan
- KRFinalize full 7-year financial plan after conducting 3 rounds of reviews by Week 12
- Make necessary revisions based on the review feedback
- Finalize and approve the 7-year financial plan by Week 12
- Conduct 3 rounds of reviews for the 7-year financial plan
- KRIdentify and document all major revenue and expense sources by Week 6
- Document all major revenue sources
- Identify all major revenue sources by Week 6
- Record all major expense sources by Week 6
- KRCreate projection models and validate accuracy for the first 2 years by Week 9
- Validate accuracy of models by Week 9
- Develop projection models based on gathered data
- Gather data relevant to creating projection models
OKRs to acquire proficiency in business analysis as a beginner
- ObjectiveAcquire proficiency in business analysis as a beginner
- KRExecute two successful business analysis projects under supervision
- Develop detailed project plans under supervisor guidance
- Identify and define two suitable business analysis projects
- Implement projects, ensuring objectives are met successfully
- KRGain feedback showing 90% satisfaction from 5 different team members on collaboration skills
- Solicit feedback from each team member
- Conduct an anonymous survey on collaboration skills
- Review and analyze received responses
- KRComplete four certified business analysis courses online
- Dedicate regular study times and complete all coursework
- Enroll in the chosen business analysis courses
- Research and select four online certified business analysis courses
OKRs to successfully transition from monolith to microservices architecture
- ObjectiveSuccessfully transition from monolith to microservices architecture
- KRImplement the new architecture in a test environment and ensure 98% uptime
- Record and resolve any occurring downtime issues
- Monitor and maintain a 98% uptime
- Set up new architecture in a test environment
- KRDevelop and document a detailed migration plan by week 4
- Begin drafting migration plan documentations
- Determine the timeline and needed resources
- Identify applications, services and data for migration
- KRSuccessfully migrate 75% of application modules to microservices architecture
- Prioritize modules based on dependencies and business needs for migration
- Begin progressive implementation of migration, monitoring progress continuously
- Develop a comprehensive microservices migration strategy and blueprint
OKRs to implement regulatory changes efficiently and economically
- ObjectiveImplement regulatory changes efficiently and economically
- KRForm a dedicated team to manage and expedite the changes by end of week 2
- Identify individuals with the needed skills and availability
- Assign roles based on competencies and workload
- Establish a clear timeline and objectives for the team
- KRDesign and release a detailed projected estimate of costs within week 4
- Release the projected cost estimate by week 4
- Design a detailed cost estimate
- Collect all necessary data for projection creation
- KRSuccessfully complete regulatory adjustment without surpassing the allocated budget and time
- Analyze regulatory changes for potential financial impacts
- Develop a comprehensive, budget-friendly adjustment plan
- Monitor adherence to plan and deadlines
How to write your own Project Planning OKRs
1. Get tailored OKRs with an AI
You'll find some examples below, but it's likely that you have very specific needs that won't be covered.
You can use Tability's AI generator to create tailored OKRs based on your specific context. Tability can turn your objective description into a fully editable OKR template -- including tips to help you refine your goals.
- 1. Go to Tability's plan editor
- 2. Click on the "Generate goals using AI" button
- 3. Use natural language to describe your goals
Tability will then use your prompt to generate a fully editable OKR template.
Watch the video below to see it in action 👇
Option 2. Optimise existing OKRs with Tability Feedback tool
If you already have existing goals, and you want to improve them. You can use Tability's AI feedback to help you.
- 1. Go to Tability's plan editor
- 2. Add your existing OKRs (you can import them from a spreadsheet)
- 3. Click on "Generate analysis"
Tability's Strategy Map makes it easy to see all your org's OKRsTability will scan your OKRs and offer different suggestions to improve them. This can range from a small rewrite of a statement to make it clearer to a complete rewrite of the entire OKR.
You can then decide to accept the suggestions or dismiss them if you don't agree.
Option 3. Use the free OKR generator
If you're just looking for some quick inspiration, you can also use our free OKR generator to get a template.
Unlike with Tability, you won't be able to iterate on the templates, but this is still a great way to get started.
Project Planning OKR best practices
Generally speaking, your objectives should be ambitious yet achievable, and your key results should be measurable and time-bound (using the SMART framework can be helpful). It is also recommended to list strategic initiatives under your key results, as it'll help you avoid the common mistake of listing projects in your KRs.
Here are a couple of best practices extracted from our OKR implementation guide 👇
Tip #1: Limit the number of key results
Having too many OKRs is the #1 mistake that teams make when adopting the framework. The problem with tracking too many competing goals is that it will be hard for your team to know what really matters.
We recommend having 3-4 objectives, and 3-4 key results per objective. A platform like Tability can run audits on your data to help you identify the plans that have too many goals.
Tip #2: Commit to weekly OKR check-ins
Setting good goals can be challenging, but without regular check-ins, your team will struggle to make progress. We recommend that you track your OKRs weekly to get the full benefits from the framework.
Being able to see trends for your key results will also keep yourself honest.
Tip #3: No more than 2 yellow statuses in a row
Yes, this is another tip for goal-tracking instead of goal-setting (but you'll get plenty of OKR examples above). But, once you have your goals defined, it will be your ability to keep the right sense of urgency that will make the difference.
As a rule of thumb, it's best to avoid having more than 2 yellow/at risk statuses in a row.
Make a call on the 3rd update. You should be either back on track, or off track. This sounds harsh but it's the best way to signal risks early enough to fix things.
How to track your Project Planning OKRs
The rules of OKRs are simple. Quarterly OKRs should be tracked weekly, and yearly OKRs should be tracked monthly. Reviewing progress periodically has several advantages:
- It brings the goals back to the top of the mind
- It will highlight poorly set OKRs
- It will surface execution risks
- It improves transparency and accountability
Most teams should start with a spreadsheet if they're using OKRs for the first time. Then, once you get comfortable you can graduate to a proper OKRs-tracking tool.
If you're not yet set on a tool, you can check out the 5 best OKR tracking templates guide to find the best way to monitor progress during the quarter.
More Project Planning OKR templates
We have more templates to help you draft your team goals and OKRs.
- OKRs to elevate effectiveness of ERP system implementation
- OKRs to enhance my leadership capabilities
- OKRs to increase AliExpress purchases
- OKRs to implement comprehensive food safety training across the company
- OKRs to streamline and enhance the performance management system
- OKRs to boost employee awareness and risk perception