Get Tability: OKRs that don't suck | Learn more →

10 strategies and tactics for Time Management

What is Time Management strategy?

Team success often hinges on the ability to develop and implement effective strategies and tactics. It's a bit like playing chess, except that you have more than 1 player on each side.

Crafting the perfect Time Management strategy can feel overwhelming, particularly when you're juggling daily responsibilities. That's why we've put together a collection of examples to spark your inspiration.

Copy these examples into your preferred app, or you can also use Tability to keep yourself accountable.

How to write your own Time Management strategy with AI

While we have some examples available, it's likely that you'll have specific scenarios that aren't covered here. You can use our free AI generator below or our more complete goal-setting system to generate your own strategies.

Time Management strategy examples

You will find in the next section many different Time Management tactics. We've included action items in our templates to make it as actionable as possible.

Strategies and tactics for implementing single account just in time access

  • ⛳️ Strategy 1: Analyse current account management

    • Conduct an audit of current privilege accounts
    • Identify the roles and responsibilities associated with each privilege account
    • Evaluate the use and frequency of each privilege account's access
    • Determine the risks associated with current privilege access
    • Document findings and gaps in privilege account management
    • Engage with stakeholders to understand their access needs
    • Assess current tools and technologies used for access management
    • Benchmark against industry standards and best practices
    • Develop a detailed report of the analysis
    • Present the analysis to decision-makers for approval

  • ⛳️ Strategy 2: Design the just in time access system

    • Define the requirements for the just in time access system
    • Choose suitable technologies or vendors to implement the system
    • Develop a design blueprint detailing the system architecture
    • Establish policies and protocols for just in time access
    • Create user roles and access levels within the system
    • Design a workflow for access request and approval
    • Integrate audit logs and monitoring tools for security
    • Plan for failover and redundancy measures
    • Conduct a security assessment of the design
    • Obtain sign-off from stakeholders on the system design

  • ⛳️ Strategy 3: Implement and monitor the new system

    • Set up the technology infrastructure for the system
    • Migrate existing privilege accounts to the new system
    • Train users and administrators on the new access protocols
    • Test the just in time access system in a controlled environment
    • Roll out the system gradually to monitor performance
    • Create a feedback loop to gather user input and concerns
    • Continuously monitor system logs for unusual activities
    • Conduct regular audits to ensure compliance
    • Address any issues or bugs promptly
    • Regularly review security policies and update as necessary
account-managementjust-in-time-accesssystem-administratorsecurity-analystit-departmentsecurity-team
Implement these strategies

Strategies and tactics for making time to study efficiency data

  • ⛳️ Strategy 1: Schedule dedicated study sessions

    • Review your current weekly calendar to identify free slots
    • Allocate specific time blocks for studying efficiency data
    • Set reminders and alerts to ensure adherence
    • Prioritise these sessions by treating them as important meetings
    • Aim to schedule study sessions at times when you are most alert
    • Select a quiet, distraction-free environment to study
    • Turn off or mute notifications during study periods
    • Reduce session lengths to 25-30 minutes with short breaks in between
    • Conduct a weekly review to adjust timings as necessary
    • Share your planned schedule with a colleague for accountability

  • ⛳️ Strategy 2: Incorporate study into daily routine

    • Identify small pockets of time during daily activities
    • Utilise your commute time for quick data reviews using a mobile device
    • Listen to efficiency data analysis podcasts during workouts or chores
    • Before bed, spend 15 minutes reviewing key data points
    • Prepare study materials in advance for quick access
    • Integrate data discussion groups into lunch breaks
    • Use a digital planner to track daily study time
    • Set specific daily goals for the data you view
    • Utilise any waiting time productively by reviewing data summaries
    • Regularly assess which timeslots yield the highest productivity

  • ⛳️ Strategy 3: Leverage digital tools for efficiency

    • Utilise data analysis software to highlight efficiency trends
    • Set up a digital dashboard for quick data access
    • Use apps that block distracting sites during study time
    • Automate routine tasks to create more study time
    • Utilise online courses to improve data analysis skills
    • Set digital reminders and priorities for study sessions
    • Explore community forums for learning data analysis tips
    • Utilise bookmarking tools to save relevant articles
    • Subscribe to efficiency newsletters for regular updates
    • Create a digital folder specifically for efficiency resources
time-managementefficiency-analysisdata-analystproject-manageranalytics-teamefficiency-team
Implement these strategies

Strategies and tactics for implementing smart timetabling at ArbourVale school

  • ⛳️ Strategy 1: Analyse current timetabling inefficiencies

    • Collect current timetabling data for all rooms and classes
    • Calculate frequency, occupancy, and utilisation rates for each room
    • Identify periods of low usage and underutilised rooms
    • Analyse the distribution of classes throughout the day and week
    • Interview teachers and staff to gather qualitative data on scheduling pain points
    • Review student feedback on class timings and room allocations
    • Benchmark current occupancy and utilisation rates against HE and FE space norms
    • Create a detailed report outlining inefficiencies and potential areas for improvement
    • Present findings to senior leadership for review and feedback
    • Adjust the timetable consultation based on feedback

  • ⛳️ Strategy 2: Optimise room use and class scheduling

    • Develop a new timetable considering identified inefficiencies and feedback
    • Use room modelling software to simulate optimal room assignments
    • Ensure that room allocations align with HE and FE space norms
    • Consider frequency and occupancy patterns to maximise room usage
    • Implement phased changes to the timetable for minimal disruption
    • Introduce buffer periods to facilitate room turnover and cleaning
    • Monitor real-time room usage for the first few weeks after implementation
    • Adjust room allocations and class timings based on actual usage data
    • Provide training for staff and students on the new timetabling system
    • Collect continuous feedback for improvement and optimisation

  • ⛳️ Strategy 3: Maximise capacity without additional costs

    • Investigate the possibility of flexible, multi-purpose room setups
    • Identify opportunities for blending in-person and online classes to free up space
    • Encourage utilisation of underused time slots, such as early mornings and afternoons
    • Negotiate with staff for more flexible working hours to cover more classes
    • Link income from increased pupil numbers to additional staffing costs
    • Introduce shorter, more frequent class sessions to optimise room use
    • Ensure staff to student ratios are adequate, without overstaffing
    • Implement a booking system for rooms to avoid overlaps and double bookings
    • Assess the possibility of collaborative spaces to accommodate larger groups
    • Monitor financial impact regularly to align pupil income and staffing costs
timetablingoptimisationtimetabling-coordinatordata-analystfaculty-managementit-support
Implement these strategies

Strategies and tactics for designing a Career Strategy Map for Independent Show Promotion

  • ⛳️ Strategy 1: Build a solid foundation in the music industry

    • Volunteer or intern at local music venues to gain backstage and operations exposure
    • Participate in street teams and work part-time at events to understand different roles
    • Join local music and event planning organisations for hands-on experience
    • Gain online certifications in social media marketing and Google Analytics
    • Attend local music networking events to establish industry contacts
    • Assist in planning campus or local music events to gain event planning experience
    • Research successful local promotion strategies and align them with your goals
    • Start building a personal brand through networking and social media presence
    • Identify key mentors in the industry and seek guidance
    • Take online courses on event safety and alcohol service if required

  • ⛳️ Strategy 2: Gain experience and expand professional skills

    • Work as a venue marketing assistant or artist liaison to gain industry understanding
    • Host small DIY shows at local coffee shops or bars to build practical experience
    • Begin building an email list and social media following for your promotion brand
    • Study contract negotiation and artist rider agreements to manage shows effectively
    • Learn budgeting and profit-and-loss analysis for event financial management
    • Organise small-venue shows with a focus on emerging local artists
    • Run digital marketing campaigns for your events to improve attendance
    • Network with booking agents and budding artists for future collaborations
    • Track and analyse show performance for better strategic planning
    • Engage with other local promoters to learn through co-promotions

  • ⛳️ Strategy 3: Scale your brand towards independent promotion

    • Consistently book and organise shows at medium-capacity venues to grow your reputation
    • Secure sponsorships from local businesses to support larger events
    • Consider managing a local artist to expand contacts and experience
    • Develop partnerships with sound and lighting companies for quality events
    • Host larger monthly shows and explore opportunities in local festivals
    • Hire part-time assistants to support marketing and logistical operations
    • Optimise business processes by setting up LLC, obtaining event insurance, and systems for accounting
    • Regularly attend industry panels and workshops for continued learning
    • Maintain relationships with key stakeholders like booking agents, venue managers, and sponsors
    • Evaluate and refine business strategy based on feedback and financial performance
career-strategyindependent-promotionshow-promoterevent-plannermarketing-teamevent-operations-team
Implement these strategies

Strategies and tactics for developing a Strategic Plan for Evangelicals of Body Church and Ministries

  • ⛳️ Strategy 1: Enhance leadership and governance

    • Conduct leadership training workshops for church council and committee members
    • Develop and implement operational policy documents to guide governance
    • Establish a monitoring and evaluation framework for church activities
    • Organise annual general meetings to review performance and plan ahead
    • Facilitate exchange visits and excursions for leadership development
    • Implement a feedback mechanism for congregants to contribute to governance
    • Strengthen internal communication channels for better information flow
    • Create a conflict resolution desk to address disputes effectively
    • Mobilise resources for leadership and governance activities
    • Evaluate and refine governance structures annually based on feedback

  • ⛳️ Strategy 2: Strengthen member engagement and participation

    • Organise regular fellowship events to build community among members
    • Facilitate skills development workshops for various ministries
    • Encourage member involvement in strategic plan implementation
    • Develop initiatives to increase youth and family involvement
    • Implement a mentorship programme for new and existing members
    • Conduct surveys to gather member feedback on church activities
    • Organise outreach programmes to increase community involvement
    • Recognise and celebrate volunteers' contributions in church services
    • Create platforms for members to propose and lead new initiatives
    • Regularly evaluate member engagement strategies and adjust as needed

  • ⛳️ Strategy 3: Expand and improve church infrastructure

    • Develop a comprehensive infrastructural plan for the church
    • Mobilise funds for infrastructural projects through fundraising and donations
    • Begin construction of new church facilities, including a skills centre
    • Upgrade existing facilities to accommodate more congregants
    • Incorporate sustainable energy solutions in infrastructural projects
    • Establish a maintenance plan for church buildings and assets
    • Engage with local authorities for necessary approvals and support
    • Enhance the aesthetic appeal of church grounds with landscaping projects
    • Set up a committee to oversee infrastructural projects and ensure progress
    • Review and update the infrastructural plan annually to meet evolving needs
governanceengagementchurch-leadervolunteer-coordinatorleadership-teaminfrastructure-committee
Implement these strategies

Strategies and tactics for creating a Strategic Plan for Evangelicals of the Body of Christ Church and Ministries

  • ⛳️ Strategy 1: Develop robust leadership and governance structure

    • Conduct leadership training sessions for church council and departmental heads annually
    • Implement a mentorship program for emerging leaders within the congregation
    • Establish clear operational policies and procedures for governance and accountability
    • Hold regular strategic review meetings with church council and stakeholders
    • Develop a succession plan for key leadership roles to ensure continuity
    • Facilitate leadership retreats to promote team building and strategic thinking
    • Enhance internal communication systems for better coordination and information sharing
    • Engage in partnerships with other churches for leadership exchange programmes
    • Establish an internal audit committee to oversee financial management and integrity
    • Create a committee to focus on the diversity and inclusivity within church leadership

  • ⛳️ Strategy 2: Implement community engagement and development programmes

    • Organize biannual community service projects to foster good relationships
    • Establish a youth mentorship programme to aid their growth and participation
    • Collaborate with local NGOs and government bodies for community health initiatives
    • Host workshops focusing on skills development and entrepreneurship for members
    • Develop a community garden project to promote sustainability and self-reliance
    • Conduct educational support programmes for children and youth in the community
    • Organize peacebuilding activities to address local conflicts and advocate for justice
    • Create a support network for vulnerable community members including those affected by HIV/AIDS
    • Establish a resource centre offering educational and spiritual resources
    • Launch a community awareness campaign on social issues like drug abuse and early marriages

  • ⛳️ Strategy 3: Enhance spiritual growth and religious education within the congregation

    • Establish a comprehensive Sunday school programme with trained teachers
    • Organize quarterly spiritual retreats and workshops for all congregants
    • Increase the frequency of bible study sessions and prayer meetings
    • Launch a mentorship scheme linking new members with experienced church members
    • Develop a digital platform for sharing sermons and religious resources
    • Encourage active participation in church by involving congregants in service roles
    • Celebrate church milestones with inclusive ceremonies and special services
    • Promote the development of musical talents through choir and music group formations
    • Provide pastoral care and counseling services for spiritual and personal development
    • Foster a culture of openness and spiritual dialogue through discussion groups and forums
strategic-planninggovernancechurch-council-memberleadership-mentorleadership-training-teamcommunity-development-team
Implement these strategies

Strategies and tactics for implementing a 5-Year Business Continuity and Crisis Strategy Plan

  • ⛳️ Strategy 1: Mitigate and prepare for risks

    • Conduct comprehensive risk assessments for all business units
    • Identify critical business functions and implement redundancy measures
    • Develop and regularly update business impact analyses (BIA)
    • Create detailed business continuity and crisis management plans (BCP & CMP)
    • Set up a centralized crisis management platform for streamlined response
    • Initiate tabletop simulation exercises to test preparedness
    • Conduct joint resilience workshops with key suppliers
    • Implement preventive IT solutions to safeguard against cyber threats
    • Practice crisis scenarios to refine response strategies
    • Regularly audit and update risk mitigation measures

  • ⛳️ Strategy 2: Develop and enhance crisis communication

    • Design a robust communication plan for internal and external stakeholders
    • Establish a crisis communication team with defined roles and responsibilities
    • Develop clear, concise messaging templates for different crisis scenarios
    • Launch a crisis communication portal accessible by stakeholders
    • Train spokespersons for effective media handling during crises
    • Implement monitoring tools for tracking crisis-related information in real-time
    • Regularly update stakeholders through quarterly resilience reports
    • Use feedback tools to capture stakeholder sentiment during and post-crisis
    • Integrate social media platforms for wider message dissemination
    • Conduct regular communication audits to ensure clarity and effectiveness

  • ⛳️ Strategy 3: Leverage technology for enhanced resilience

    • Deploy redundant IT infrastructure and cloud solutions to ensure data availability
    • Integrate AI tools for improved threat detection and incident response
    • Ensure all platforms are compliant with the latest industry standards
    • Utilize advanced analytics to forecast and simulate potential disruptions
    • Establish regular software updates and patch management protocols
    • Implement AI-driven monitoring systems for real-time threat scanning
    • Define key metrics for disaster recovery performance measurement
    • Track and report on the recovery time objective (RTO) for all critical functions
    • Encourage continuous feedback from IT teams to refine technology strategies
    • Benchmark IT resilience against industry standards to identify improvement areas
resiliencerisk-managementcrisis-managerit-specialistrisk-assessment-teamcrisis-communication-team
Implement these strategies

Strategies and tactics for building a Digital Marketing Strategy for Motivational Speaker, Consultant, and Career Counsellor

  • ⛳️ Strategy 1: Establish a strong foundation

    • Define your niche focusing on motivational speaking and career counselling for specific groups such as students, professionals, and corporate employees
    • Create a distinct personal brand identity including professional headshots, an optional logo, and a consistent colour palette
    • Decide on a core message and unique selling proposition, such as 'Helping students and professionals unlock their true potential'
    • Set up accounts on at least three social media platforms: Instagram, LinkedIn, and YouTube
    • Develop content pillars: motivation and mindset, career guidance, personal growth, and success stories
    • Create detailed profiles and upload introductory content on each platform
    • Ensure content is consistent across all platforms and aligned with your brand identity
    • Post introductory content including motivational quotes, articles, and short videos
    • Engage with initial audience via comments and direct messages
    • Optional: Set up a Facebook Page to reach a local community and promote events

  • ⛳️ Strategy 2: Create engaging content and engage with the audience

    • Develop a content calendar scheduling 3–4 posts per week on Instagram and LinkedIn
    • Produce two YouTube videos per month, each 8–12 minutes long, focusing on motivational talks and career advice
    • Create short Reels or Shorts of 30–60 seconds featuring tips and success stories
    • Use Canva to design visually appealing quotes and infographics
    • Engage actively by replying to all comments and direct messages promptly
    • Join LinkedIn groups related to career and motivation to extend reach
    • Collaborate with other motivational speakers and career counsellors for guest posts or joint webinars
    • Conduct live sessions or webinars to interact directly with your audience
    • Track engagement metrics such as likes, comments, and shares to refine content strategy
    • Organise virtual Q&A sessions to address audience queries and establish expertise

  • ⛳️ Strategy 3: Generate leads and implement paid advertising

    • Create a compelling lead magnet such as a free guide or a free career assessment call
    • Develop a targeted advertising strategy on Facebook and Instagram focusing on students and young professionals
    • Run LinkedIn Ads targeting HR managers and corporate event planners for speaking engagements
    • Design a video ad offering a 30-second introduction and a call to action like 'Book a Free Consultation'
    • Use lead form ads to collect contact details from potential clients
    • Set a clear budget for paid ads and monitor the return on investment
    • Segment your audience and tailor advertisements to each segment
    • Analyse performance metrics of ads to optimise future campaigns
    • Follow up with leads through automated email sequences offering valuable content
    • Offer limited-time promotions or discounts to encourage potential clients to take action
digital-marketingonline-presencemotivational-speakercareer-counsellormarketing-teamsocial-media-team
Implement these strategies

Strategies and tactics for preparing for UPSC CSE in Hindi Medium

  • ⛳️ Strategy 1: Break down the syllabus into monthly targets

    • Analyse the entire UPSC CSE syllabus and segment it into smaller, manageable parts for each subject
    • Divide the preparation period into 3 phases: Foundation, Intensive Study, and Revision & Mock Tests
    • Allocate specific subjects to specific months based on priority and difficulty level
    • During the Foundation phase (Dec 2024 - May 2025), focus on building fundamental concepts and covering NCERTs
    • Use the Intensive Study phase (Jun 2025 - Dec 2025) to delve into advanced textbooks, reference books, and optional subject history
    • Reserve the Revision & Mock Tests phase (Jan 2026 - Apr 2026) to revise, practice previous years’ papers, and take mock tests
    • Identify important topics that require more focus within each subject
    • Allocate weekly goals and track them regularly to ensure adherence to monthly targets
    • Integrate current affairs study with daily routines using newspapers and reliable news portals
    • Plan to leave the last week of each month for revision and self-assessment

  • ⛳️ Strategy 2: Utilise time slots effectively for study and practice

    • Assign the morning slot (10:30 to 2) for theoretical study and concept building using textbooks and lectures
    • Use the evening slot (9 onwards) for revision, practising answer writing, and solving MCQs
    • Focus on optional subject history on weekends to dedicate undivided attention
    • Implement productive study techniques such as the Pomodoro method during both study periods
    • Create a conducive study environment free from distractions in these time slots
    • Schedule short breaks during study sessions to maintain focus and prevent burnout
    • Utilise online resources and Hindi medium materials for better comprehension
    • Join discussion groups or find a study partner to encourage regular discussions in the allocated time slots
    • Utilise online platforms for mock tests during evenings to simulate exam conditions
    • Regularly adjust your time allocation based on progress and comfortability with subjects

  • ⛳️ Strategy 3: Incorporate revision and self-assessment phase

    • Include daily and weekly revisions within your schedule from the very beginning
    • Create concise notes while studying for quick revisions during the final months
    • Plan full-day revision sessions on weekends using mind maps and summary notes
    • Integrate past year question papers for history optional subject into regular practice
    • Conduct monthly self-assessment by comparing current performance against set targets
    • Focus specifically on weak areas identified during self-assessments
    • Simulate exam conditions at least once a month with timed practice tests
    • Join a Hindi medium test series to continuously evaluate preparedness
    • Dedicate final three months wholly to revisions, practice tests, and brushing up on current affairs
    • Review and fill gaps in your knowledge, focusing on frequently asked questions and core concepts
upsc-preparationtime-managementupsc-aspirantstudy-plannerstudy-groupsrevision-team
Implement these strategies

Strategies and tactics for increasing Service Team Technicians Productivity

  • ⛳️ Strategy 1: Implement Time Management Training

    • Conduct workshops on time management skills
    • Provide online courses for effective task scheduling
    • Encourage technicians to prioritise tasks based on urgency and impact
    • Develop personalised productivity plans for each technician
    • Introduce tools or apps for time tracking and task management
    • Set clear daily and weekly goals for technicians
    • Organise regular check-ins to review time management skills
    • Create a technician mentoring program focused on time management
    • Identify and eliminate common time-wasting activities in the workflow
    • Reward improved time management and productivity achievements

  • ⛳️ Strategy 2: Enhance Technical Training and Resources

    • Provide regular technical training updates for all technicians
    • Invest in new tools and equipment to streamline work processes
    • Ensure access to an extensive library of technical resources
    • Set up a knowledge sharing platform among technicians
    • Offer hands-on workshops on emerging technologies
    • Encourage technicians to obtain relevant certifications
    • Introduce a feedback loop for technicians to report resource gaps
    • Develop training via mixed media formats (video, written, interactive)
    • Schedule regular review sessions to refresh key competencies
    • Create a clear policy for continuous professional development

  • ⛳️ Strategy 3: Optimise Workflow and Workspace

    • Conduct a workflow analysis to identify bottlenecks
    • Redesign workspace layout for maximal efficiency
    • Streamline process documentation for easier understanding
    • Automate repetitive tasks where possible
    • Provide mobile solutions for job tracking and updates
    • Host workshops on optimising personal workspace organisation
    • Encourage a culture of regular workflow improvement suggestions
    • Implement Lean methodologies to reduce waste in processes
    • Create cross-functional teams for complex issue resolution
    • Incorporate regular breaks to maximise focus and efficiency
time-managementproductivitytechniciantrainerservice-teamtechnical-training-team
Implement these strategies

How to track your Time Management strategies and tactics

Having a plan is one thing, sticking to it is another.

Don't fall into the set-and-forget trap. It is important to adopt a weekly check-in process to keep your strategy agile – otherwise this is nothing more than a reporting exercise.

A tool like Tability can also help you by combining AI and goal-setting to keep you on track.

More strategies recently published

We have more templates to help you draft your team goals and OKRs.

Planning resources

OKRs are a great way to translate strategies into measurable goals. Here are a list of resources to help you adopt the OKR framework:

Table of contents
Copyright © 2024 Tability