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tability.ioWhat are Systems Team OKRs?
The Objective and Key Results (OKR) framework is a simple goal-setting methodology that was introduced at Intel by Andy Grove in the 70s. It became popular after John Doerr introduced it to Google in the 90s, and it's now used by teams of all sizes to set and track ambitious goals at scale.
How you write your OKRs can make a huge difference on the impact that your team will have at the end of the quarter. But, it's not always easy to write a quarterly plan that focuses on outcomes instead of projects.
That's why we have created a list of OKRs examples for Systems Team to help. You can use any of the templates below as a starting point to write your own goals.
If you want to learn more about the framework, you can read our OKR guide online.
Systems Team OKRs examples
We've added many examples of Systems Team Objectives and Key Results, but we did not stop there. Understanding the difference between OKRs and projects is important, so we also added examples of strategic initiatives that relate to the OKRs.
Hope you'll find this helpful!
OKRs to consolidate and streamline server infrastructure
ObjectiveConsolidate and streamline server infrastructure
KRCreate comprehensive upgrade plan for remaining servers
Analyze necessary improvements for each server- Identify all servers that require an upgrade
- Sketch a detailed upgrade timeline
- KRImplement updated server technology in 40% of systems
- Identify the systems suitable for updated server technology
- Commence 40% system upgrade with updated server technology
- Prepare servers for technology upgrades in chosen systems
- KRReduce active servers by 15% without impacting performance
- Execute server consolidation without affecting user experience
- Identify least-occupied servers and potential consolidation opportunities
- Monitor server performance regularly post-consolidation
OKRs to successful Exchange and Migration of Server Systems
- ObjectiveSuccessful Exchange and Migration of Server Systems
- KRConduct a thorough inventory and categorize all existing servers by end of Week 1
- Complete inventory by end of Week 1
- Compile a comprehensive list of all existing servers
- Categorize servers based on their function
- KRMigrate 50% of identified servers without causing any system downtime by Week 6
- Execute migration plan during off-peak hours to avoid downtime
- Identify non-essential servers for initial migration to minimize potential impact
- Develop and test migration strategy for selected servers
- KRComplete the migration and ensure all systems are fully functional and optimized by Week 12
- Conduct thorough testing on all systems
- Optimize system functionality by Week 12
- Finish the migration process by Week 12
OKRs to enhance proficiency in Synergy Student Information Systems
- ObjectiveEnhance proficiency in Synergy Student Information Systems
- KRFoster relationships with two industry mentors for insights and guidance on Synergy
- Regularly engage with mentors for ongoing advice and insights
- Reach out to potential mentors for introductory meetings
- Identify two industry experts with a focus on Synergy
- KRHandle three real-life projects using Synergy systems for practical experience
- Reflect on experience for improved Synergy system use
- Choose three real-life projects for Synergy systems use
- Utilize Synergy systems to execute chosen projects
- KRComplete two online courses regarding synergy student information systems
- Complete both online courses following the curriculum
- Research and select two online courses on Synergy student information systems
- Enroll in the chosen Synergy SIS courses
OKRs to reduce the frequency of rollbacks following system releases
- ObjectiveReduce the frequency of rollbacks following system releases
- KRInitiate feedback loop to understand and rectify 100% of rollback reasons each release
- Implement regular meetings to review and analyze rollback reasons
- Develop and execute improvement strategies to rectify rollback issues
- Identify and document all rollback reasons from the latest release
- KRImplement monitoring checks to catch 90% of release issues within first 48 hours
- Develop and implement automated system checks
- Establish quick and efficient incident response procedures
- Define key functionality areas for intense monitoring post release
- KRDecrease rollbacks by 20% through improving pre-release testing protocols
- Train team on advanced testing strategies
- Increase frequency of software testing cycles
- Implement strict pre-release testing protocols
OKRs to implement a robust chaos testing system in our production environment
- ObjectiveImplement a robust chaos testing system in our production environment
- KRAchieve 90% system resilience score post chaos testing and fixing identified vulnerabilities
- Develop resolutions for identified system weaknesses
- Measure system resilience post-fix, aiming for 90% score
- Implement chaos testing to identify system vulnerabilities
- KRIdentify and document 10 potential points of system failure by month-end
- Compile findings into comprehensive document
- Review system for possible vulnerabilities or weaknesses
- Record 10 potential failure points
- KRDevelop and deploy chaos experiments to simulate 50% of identified points of failure
- Implement and execute the chaos experiments
- Design chaos experiments to simulate these failures
- Identify the key potential failure points in the system
OKRs to enhance application design by solution architect review
- ObjectiveEnhance application design by solution architect review
- KRConduct in-depth analysis of current application design flaws
- Analyze identified flaws and their impacts on user experience
- Identify potential areas of improvement in the application design
- Develop a plan to address and fix noted design flaws
- KRCollaborate with development team to propose and implement design improvements
- Draft proposed design improvements for team review
- Oversee implementation of agreed-upon design changes
- Organize meeting with development team to discuss design enhancements
- KRTrack and evaluate impact of design changes on overall system performance
- Analyze and document performance variations tied to design changes
- Monitor system performance before and after design changes implementation
- Run system testing for evaluating design modifications' effectiveness
OKRs to execute effective decoupling of legacy monolith system
- ObjectiveExecute effective decoupling of legacy monolith system
- KRReduce number of monolithic components by 30% using microservices architecture
- Identify monolithic components viable for redesign into microservices
- Implement and test newly created microservices
- Develop microservices replacing identified monolithic components
- KRAchieve 90% functionality in new services, ensuring business continuity without interruptions
- Implement regular maintenance and updates schedule
- Develop comprehensive testing procedures for new services
- Initiate contingency planning for potential disruptions
- KRTrain 75% of the software team in modular programming languages for maintenance
- Schedule and implement comprehensive training sessions
- Evaluate and measure progress after training
- Identify team members lacking modular programming skills
OKRs to decrease customer issue resolution time by 20%
- ObjectiveDecrease customer issue resolution time by 20%
- KRImplement new ticketing system to streamline support process in 4 weeks
- Create a system implementation and training plan
- Research and select appropriate ticketing system software
- Execute the plan and monitor its effectiveness
- KRIncrease first-contact resolution rate to 75% from current rate
- Monitor and adjust strategies based on resolution rates
- Implement specialized training to address identified issues
- Analyze recent unresolved customer interactions for common issues
- KRTrain customer support staff in issue escalation and resolution techniques
- Schedule regular role-play exercises to simulate escalation scenarios
- Conduct a needs assessment for escalation training among support staff
- Develop a comprehensive training curriculum on issue resolution techniques
OKRs to successfully migrate admin application to existing platform
- ObjectiveSuccessfully migrate admin application to existing platform
- KRTrain all users on the new platform to ensure smooth transition
- Monitor user experience for further improvements
- Develop comprehensive training materials on the new platform
- Organize training sessions for all users
- KRComplete data migration without any loss or errors
- Perform a full backup of all existing data
- Verify and validate migrated data
- Use reliable software to conduct data migration
- KRUpdate all functionalities to align with existing platform requirements
- Identify and note necessary updates for functionalities
- Review current platform requirements thoroughly
- Implement and test functionality updates
OKRs to improve system performance by reducing CPU and memory utilization
- ObjectiveImprove system performance by reducing CPU and memory utilization
- KRAchieve a 20% overall increase in system speed post-optimizations
- Periodically monitor and tweak system for optimization
- Conduct a comprehensive evaluation of current system performance
- Implement necessary software or hardware upgrades
- KRReduce memory utilization by 30% via effective caching techniques
- Regularly monitor and adjust caching policies for optimization
- Analyze current memory usage and identify areas to improve
- Implement efficient caching algorithms to optimize memory usage
- KRDecrease CPU usage by 25% through system optimization
- Regularly schedule system cleanup and disk defragmentation
- Identify high CPU usage applications via system performance monitoring
- Implement resource-efficient software techniques like multithreading
How to write your own Systems Team OKRs
1. Get tailored OKRs with an AI
You'll find some examples below, but it's likely that you have very specific needs that won't be covered.
You can use Tability's AI generator to create tailored OKRs based on your specific context. Tability can turn your objective description into a fully editable OKR template -- including tips to help you refine your goals.
- 1. Go to Tability's plan editor
- 2. Click on the "Generate goals using AI" button
- 3. Use natural language to describe your goals
Tability will then use your prompt to generate a fully editable OKR template.
Watch the video below to see it in action 👇
Option 2. Optimise existing OKRs with Tability Feedback tool
If you already have existing goals, and you want to improve them. You can use Tability's AI feedback to help you.
- 1. Go to Tability's plan editor
- 2. Add your existing OKRs (you can import them from a spreadsheet)
- 3. Click on "Generate analysis"
Tability's Strategy Map makes it easy to see all your org's OKRsTability will scan your OKRs and offer different suggestions to improve them. This can range from a small rewrite of a statement to make it clearer to a complete rewrite of the entire OKR.
You can then decide to accept the suggestions or dismiss them if you don't agree.
Option 3. Use the free OKR generator
If you're just looking for some quick inspiration, you can also use our free OKR generator to get a template.
Unlike with Tability, you won't be able to iterate on the templates, but this is still a great way to get started.
Systems Team OKR best practices
Generally speaking, your objectives should be ambitious yet achievable, and your key results should be measurable and time-bound (using the SMART framework can be helpful). It is also recommended to list strategic initiatives under your key results, as it'll help you avoid the common mistake of listing projects in your KRs.
Here are a couple of best practices extracted from our OKR implementation guide 👇
Tip #1: Limit the number of key results
The #1 role of OKRs is to help you and your team focus on what really matters. Business-as-usual activities will still be happening, but you do not need to track your entire roadmap in the OKRs.
We recommend having 3-4 objectives, and 3-4 key results per objective. A platform like Tability can run audits on your data to help you identify the plans that have too many goals.
Tip #2: Commit to weekly OKR check-ins
Don't fall into the set-and-forget trap. It is important to adopt a weekly check-in process to get the full value of your OKRs and make your strategy agile – otherwise this is nothing more than a reporting exercise.
Being able to see trends for your key results will also keep yourself honest.
Tip #3: No more than 2 yellow statuses in a row
Yes, this is another tip for goal-tracking instead of goal-setting (but you'll get plenty of OKR examples above). But, once you have your goals defined, it will be your ability to keep the right sense of urgency that will make the difference.
As a rule of thumb, it's best to avoid having more than 2 yellow/at risk statuses in a row.
Make a call on the 3rd update. You should be either back on track, or off track. This sounds harsh but it's the best way to signal risks early enough to fix things.
How to track your Systems Team OKRs
OKRs without regular progress updates are just KPIs. You'll need to update progress on your OKRs every week to get the full benefits from the framework. Reviewing progress periodically has several advantages:
- It brings the goals back to the top of the mind
- It will highlight poorly set OKRs
- It will surface execution risks
- It improves transparency and accountability
Spreadsheets are enough to get started. Then, once you need to scale you can use a proper OKR platform to make things easier.
If you're not yet set on a tool, you can check out the 5 best OKR tracking templates guide to find the best way to monitor progress during the quarter.
More Systems Team OKR templates
We have more templates to help you draft your team goals and OKRs.
- OKRs to develop robust performance metrics for the new enterprise API
- OKRs to enhance employee dedication via communication optimization
- OKRs to amplify developer involvement in epic definition and prioritization
- OKRs to deepen understanding of audience content preferences
- OKRs to enhance the accounting, financial, and tax processes architecture
- OKRs to streamline and enhance documentation retrieval and maintenance process