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tability.ioWhat are Admin Automation OKRs?
The Objective and Key Results (OKR) framework is a simple goal-setting methodology that was introduced at Intel by Andy Grove in the 70s. It became popular after John Doerr introduced it to Google in the 90s, and it's now used by teams of all sizes to set and track ambitious goals at scale.
Formulating strong OKRs can be a complex endeavor, particularly for first-timers. Prioritizing outcomes over projects is crucial when developing your plans.
To aid you in setting your goals, we have compiled a collection of OKR examples customized for Admin Automation. Take a look at the templates below for inspiration and guidance.
If you want to learn more about the framework, you can read our OKR guide online.
Admin Automation OKRs examples
You'll find below a list of Objectives and Key Results templates for Admin Automation. We also included strategic projects for each template to make it easier to understand the difference between key results and projects.
Hope you'll find this helpful!
OKRs to enhance productivity with increased automation and streamlined administration
ObjectiveEnhance productivity with increased automation and streamlined administration
KRProvide administration staff with time management training to enhance efficiency by 15%
Identify suitable time management training program for staff- Monitor and evaluate efficiency improvements post-training
- Schedule training sessions for administration staff
- KRImplement automation tools to minimize manual entry work by 25%
- Identify daily processes that involve repetitive manual entry
- Research, select, and acquire suitable automation tools
- Train staff on utilizing new automation technologies effectively
- KRReduce paperwork by moving 50% of reports/work to digital platform
- Implement a reliable digital platform for reports
- Identify essential reports suitable for digital transition
- Train staff on electronic report submission
OKRs to optimize usage of our grant management system
- ObjectiveOptimize usage of our grant management system
- KRIncrease grant management success rate by implementing systematic follow-up techniques, by 20%
- Implement regular tracking reports on each grant's status
- Train staff on new follow-up and management techniques
- Develop a systematic follow-up strategy for each grant
- KRImprove grant administration by reducing errors through process automation by 25%
- Identify repetitive tasks suitable for process automation
- Monitor and measure automation's effectiveness regularly
- Implement automation tools to reduce manual work
- KRAchieve a 30% increase in planning efficiency by simplifying grant application processes
- Provide clear and accessible guidance resources
- Implement a streamlined online grant application system
- Simplify application forms and instructions
OKRs to streamline IT and Admin functional efficiency
- ObjectiveStreamline IT and Admin functional efficiency
- KRIncrease team productivity by 20% through targeted training workshops
- Develop targeted training workshops based on identified skills
- Identify key areas where team skills can be improved
- Implement and analyze the impact of the training workshops
- KRReduce IT-related issues by 30% through proactive system maintenance and upgrades
- Schedule routine system upgrades
- Implement regular system maintenance checks
- Train staff in troubleshooting common issues
- KRImprove admin task automation by implementing 2 new software tools
- Research suitable software tools for automation
- Implement and train staff on new software tools
- Identify key areas needing automation in admin tasks
OKRs to improve Access control, management, and automation efforts
- ObjectiveImprove Access control, management, and automation efforts
- KRDecrease access control approval cycle time by 15% with efficient automation application
- Measure and adjust automation efficiency to hit the 15% reduction target
- Identify bottlenecks in the current access control approval process
- Implement an automation software to streamline approval tasks
- KRImplement automation in 2 new critical systems, preparing for 1 click deployment
- Test one-click deployment and resolve issues
- Develop automation scripts for the identified systems
- Identify two critical systems suitable for automation
- KRReduce manual intervention in access management processes by 20% using automation
- Monitor system regularly to ensure automated processes are working efficiently
- Train staff on utilizing automation features for access management
- Implement automated access management software in the system
OKRs to enhance management of service and admin account life cycles
- ObjectiveEnhance management of service and admin account life cycles
- KRImplement an automated life cycle management system for 25% of accounts
- Identify 25% of accounts for life cycle management system
- Choose a suitable automation software for implementation
- Begin implementation and monitor regularly for adjustments
- KRTrain 85% of team members on updated life cycle management processes
- Monitor and document each member's training progress
- Identify team members unfamiliar with updated processes
- Schedule training sessions for these team members
- KRLower account lifecycle management errors by 30%
- Install updated automation tools for account management
- Implement regular training on account lifecycle management for staff
- Promote a meticulous review process for every account change
OKRs to improve the reliability and efficiency of IT Infrastructure
- ObjectiveImprove the reliability and efficiency of IT Infrastructure
- KRDecrease system downtime by 30% through proactive maintenance and upgrades
- Develop a regular schedule for proactive maintenance and system check-ups
- Implement latest upgrades and patches in a timely manner
- Monitor system metrics regularly to spot potential failures
- KRImprove incident response time by 20% for high-severity issues
- Simplify processes for faster issue resolution
- Train staff on efficient incident response protocol
- Implement an alert system for high-severity issues
- KRImplement a new automation system reducing manual tasks by 25%
- Train employees on new automation system usage
- Select appropriate automation software or tool
- Identify processes suitable for automation within the company
OKRs to streamline administrative tasks in sales department
- ObjectiveStreamline administrative tasks in sales department
- KRImplement new software to automate at least 50% of repetitive tasks
- Identify repetitive tasks suitable for software automation
- Install and test automation software
- Research and select appropriate automation software
- KRReduce sales report generation time by 30%
- Streamline the sales data input process
- Train team on faster report generation methods
- Implement efficient sales reporting software
- KRImprove data entry accuracy to 98%
- Utilize automated data validation software
- Establish robust data auditing processes
- Implement rigorous data entry training programs
OKRs to streamline DevOps processes for optimized efficiency and reliability
- ObjectiveStreamline DevOps processes for optimized efficiency and reliability
- KRReduce deployment downtime by 35% through automation and configuration management
- Implement automated deployment processes to reduce manual errors
- Configure management tools for efficient system administration
- Regularly update and optimize automation scripts
- KRImprove incident response time by 20% with enhanced monitoring tools and protocols
- Train team on new tools and swift response strategies
- Implement advanced monitoring tools for quicker incident detection
- Develop robust response protocols for urgent incidents
- KRValidate 100% of codes by implementing a comprehensive continuous integration pipeline
- Implement a robust continuous integration pipeline
- Initiate an automated code validation process
- Periodically audit pipeline to ensure 100% code validation
OKRs to enhance DevOps operations and efficiency
- ObjectiveEnhance DevOps operations and efficiency
- KRReduce code deployment downtime by 30% through improved deployment practices
- Implement continuous integration and deployment systems
- Increase automated testing before deployment
- Simplify deployment procedures
- KRImprove system uptime by 20% by optimizing automation processes
- Monitor changes and adjust strategies accordingly
- Evaluate current system uptime and identify weak points in automation processes
- Develop and implement improvements in automation procedures
- KRAchieve certification in two additional DevOps management tools to broaden technical skills
- Study and pass the certification exams
- Research and choose two DevOps management tools for certification
- Enroll in certification courses for the chosen tools
How to write your own Admin Automation OKRs
1. Get tailored OKRs with an AI
You'll find some examples below, but it's likely that you have very specific needs that won't be covered.
You can use Tability's AI generator to create tailored OKRs based on your specific context. Tability can turn your objective description into a fully editable OKR template -- including tips to help you refine your goals.
- 1. Go to Tability's plan editor
- 2. Click on the "Generate goals using AI" button
- 3. Use natural language to describe your goals
Tability will then use your prompt to generate a fully editable OKR template.
Watch the video below to see it in action 👇
Option 2. Optimise existing OKRs with Tability Feedback tool
If you already have existing goals, and you want to improve them. You can use Tability's AI feedback to help you.
- 1. Go to Tability's plan editor
- 2. Add your existing OKRs (you can import them from a spreadsheet)
- 3. Click on "Generate analysis"
Tability's Strategy Map makes it easy to see all your org's OKRsTability will scan your OKRs and offer different suggestions to improve them. This can range from a small rewrite of a statement to make it clearer to a complete rewrite of the entire OKR.
You can then decide to accept the suggestions or dismiss them if you don't agree.
Option 3. Use the free OKR generator
If you're just looking for some quick inspiration, you can also use our free OKR generator to get a template.
Unlike with Tability, you won't be able to iterate on the templates, but this is still a great way to get started.
Admin Automation OKR best practices
Generally speaking, your objectives should be ambitious yet achievable, and your key results should be measurable and time-bound (using the SMART framework can be helpful). It is also recommended to list strategic initiatives under your key results, as it'll help you avoid the common mistake of listing projects in your KRs.
Here are a couple of best practices extracted from our OKR implementation guide 👇
Tip #1: Limit the number of key results
Focus can only be achieve by limiting the number of competing priorities. It is crucial that you take the time to identify where you need to move the needle, and avoid adding business-as-usual activities to your OKRs.
We recommend having 3-4 objectives, and 3-4 key results per objective. A platform like Tability can run audits on your data to help you identify the plans that have too many goals.
Tip #2: Commit to weekly OKR check-ins
Having good goals is only half the effort. You'll get significant more value from your OKRs if you commit to a weekly check-in process.
Being able to see trends for your key results will also keep yourself honest.
Tip #3: No more than 2 yellow statuses in a row
Yes, this is another tip for goal-tracking instead of goal-setting (but you'll get plenty of OKR examples above). But, once you have your goals defined, it will be your ability to keep the right sense of urgency that will make the difference.
As a rule of thumb, it's best to avoid having more than 2 yellow/at risk statuses in a row.
Make a call on the 3rd update. You should be either back on track, or off track. This sounds harsh but it's the best way to signal risks early enough to fix things.
How to track your Admin Automation OKRs
Your quarterly OKRs should be tracked weekly in order to get all the benefits of the OKRs framework. Reviewing progress periodically has several advantages:
- It brings the goals back to the top of the mind
- It will highlight poorly set OKRs
- It will surface execution risks
- It improves transparency and accountability
Spreadsheets are enough to get started. Then, once you need to scale you can use a proper OKR platform to make things easier.
If you're not yet set on a tool, you can check out the 5 best OKR tracking templates guide to find the best way to monitor progress during the quarter.
More Admin Automation OKR templates
We have more templates to help you draft your team goals and OKRs.