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tability.ioWhat are System Administration Team OKRs?
The Objective and Key Results (OKR) framework is a simple goal-setting methodology that was introduced at Intel by Andy Grove in the 70s. It became popular after John Doerr introduced it to Google in the 90s, and it's now used by teams of all sizes to set and track ambitious goals at scale.
How you write your OKRs can make a huge difference on the impact that your team will have at the end of the quarter. But, it's not always easy to write a quarterly plan that focuses on outcomes instead of projects.
That's why we have created a list of OKRs examples for System Administration Team to help. You can use any of the templates below as a starting point to write your own goals.
If you want to learn more about the framework, you can read our OKR guide online.
System Administration Team OKRs examples
You will find in the next section many different System Administration Team Objectives and Key Results. We've included strategic initiatives in our templates to give you a better idea of the different between the key results (how we measure progress), and the initiatives (what we do to achieve the results).
Hope you'll find this helpful!
OKRs to streamline DevOps processes for optimized efficiency and reliability
ObjectiveStreamline DevOps processes for optimized efficiency and reliability
KRReduce deployment downtime by 35% through automation and configuration management
Implement automated deployment processes to reduce manual errors- Configure management tools for efficient system administration
- Regularly update and optimize automation scripts
- KRImprove incident response time by 20% with enhanced monitoring tools and protocols
- Train team on new tools and swift response strategies
- Implement advanced monitoring tools for quicker incident detection
- Develop robust response protocols for urgent incidents
- KRValidate 100% of codes by implementing a comprehensive continuous integration pipeline
- Implement a robust continuous integration pipeline
- Initiate an automated code validation process
- Periodically audit pipeline to ensure 100% code validation
OKRs to establish robust connections to the Database via Pgadmin
- ObjectiveEstablish robust connections to the Database via Pgadmin
- KREnsure 100% successful data retrieval and modification from all connected databases
- Implement systematic data backup procedures
- Regularly check network connections between databases
- Routinely test data retrieval and modification process
- KREstablish 10 stable and secure connections to different databases using Pgadmin
- Establish and test 10 secure connections using Pgadmin
- Install and configure Pgadmin on your system
- Gather all necessary database connection details
- KRDocument and troubleshoot any issues encountered during connection for future reference
- Record all issues encountered during connection attempts
- Identify possible solutions for these issues
- Create a detailed troubleshooting guide for future reference
OKRs to successfully migrate users
- ObjectiveSuccessfully migrate users
- KRAchieve a user migration rate of at least 80% within the designated timeframe
- KRMinimize user disruptions during the migration process by providing adequate support and resources
- Assign dedicated support personnel to promptly address any user concerns or questions
- Provide clear and concise documentation for seamless user guidance
- Conduct thorough training sessions to equip users with necessary skills and knowledge
- Offer readily accessible technical assistance and troubleshooting resources
- KRMonitor and analyze user feedback to identify areas for improvement in the migration process
- Set up a system to collect user feedback on the migration process
- Regularly review and analyze user feedback data for insights on improvement opportunities
- Identify specific areas in the migration process that require immediate attention based on user feedback
- Implement necessary changes or adjustments to address user feedback and improve the migration process
- KRIncrease user awareness and understanding of the migration process through targeted communication campaigns
- Organize webinars to educate users on the migration process and address their concerns
- Implement targeted email campaigns highlighting key information and milestones of the migration process
- Develop a series of engaging videos showcasing the benefits and steps of the migration process
- Create and distribute informative brochures explaining the migration process to all users
OKRs to improve system performance with high uptime and reduced latency
- ObjectiveImprove system performance with high uptime and reduced latency
- KRImplement system improvements and updates with zero disruption to live services
- Develop seamless transition protocols for system updates
- Allocate resources for system monitoring post-update
- Test improvements extensively before implementation
- KRIncrease system uptime to 99.9% across all services
- Implement regular preventative system maintenance
- Establish a rapid-response systems support team
- Enhance server redundancy and backups measures
- KRReduce average server latency by 20%
- Update and optimize server software for enhanced speed
- Remove unnecessary processes to reduce server load
- Implement a load balancing solution for improved server response
OKRs to automate approval emails integration into Salesforce
- ObjectiveAutomate approval emails integration into Salesforce
- KRDevelop a prototype for automated approval emails by week 4
- Test prototype and refine details
- Identify key features for the automated approval emails
- Design a structural prototype layout
- KRSuccessfully integrate automated approval emails system into Salesforce by week 8
- Conduct a technical feasibility test with Salesforce
- Implement the chosen automated system by week 8
- Initiate research on appropriate automated approval emails system
- KRAchieve 100% approval of automated emails from department managers by week 6
- Develop a proposal showcasing the benefits of automated emails
- Schedule meetings with each department manager for feedback
- Implement suggested changes and finalize automated emails
OKRs to improve Access control, management, and automation efforts
- ObjectiveImprove Access control, management, and automation efforts
- KRDecrease access control approval cycle time by 15% with efficient automation application
- Measure and adjust automation efficiency to hit the 15% reduction target
- Identify bottlenecks in the current access control approval process
- Implement an automation software to streamline approval tasks
- KRImplement automation in 2 new critical systems, preparing for 1 click deployment
- Test one-click deployment and resolve issues
- Develop automation scripts for the identified systems
- Identify two critical systems suitable for automation
- KRReduce manual intervention in access management processes by 20% using automation
- Monitor system regularly to ensure automated processes are working efficiently
- Train staff on utilizing automation features for access management
- Implement automated access management software in the system
OKRs to streamline contract administration procedures for enhanced efficiency
- ObjectiveStreamline contract administration procedures for enhanced efficiency
- KRCut contract errors by 15% through system automation and validation checks
- Implement systematic automation processes in contract creation
- Regularly review and improve existing automation processes
- Establish rigorous validation checks for contract accuracy
- KROversee a 30% reduction in contract processing time via system improvements
- Implement, monitor, and adjust improvements as necessary
- Identify inefficiencies in the current contract processing system
- Develop strategic plan for system improvements
- KRImplement training programs to improve team's productivity by 25%
- Schedule and conduct regular team training sessions
- Develop a productivity-boosting training program
- Identify areas where the team's productivity can be improved
How to write your own System Administration Team OKRs
1. Get tailored OKRs with an AI
You'll find some examples below, but it's likely that you have very specific needs that won't be covered.
You can use Tability's AI generator to create tailored OKRs based on your specific context. Tability can turn your objective description into a fully editable OKR template -- including tips to help you refine your goals.
- 1. Go to Tability's plan editor
- 2. Click on the "Generate goals using AI" button
- 3. Use natural language to describe your goals
Tability will then use your prompt to generate a fully editable OKR template.
Watch the video below to see it in action 👇
Option 2. Optimise existing OKRs with Tability Feedback tool
If you already have existing goals, and you want to improve them. You can use Tability's AI feedback to help you.
- 1. Go to Tability's plan editor
- 2. Add your existing OKRs (you can import them from a spreadsheet)
- 3. Click on "Generate analysis"
Tability's Strategy Map makes it easy to see all your org's OKRsTability will scan your OKRs and offer different suggestions to improve them. This can range from a small rewrite of a statement to make it clearer to a complete rewrite of the entire OKR.
You can then decide to accept the suggestions or dismiss them if you don't agree.
Option 3. Use the free OKR generator
If you're just looking for some quick inspiration, you can also use our free OKR generator to get a template.
Unlike with Tability, you won't be able to iterate on the templates, but this is still a great way to get started.
System Administration Team OKR best practices
Generally speaking, your objectives should be ambitious yet achievable, and your key results should be measurable and time-bound (using the SMART framework can be helpful). It is also recommended to list strategic initiatives under your key results, as it'll help you avoid the common mistake of listing projects in your KRs.
Here are a couple of best practices extracted from our OKR implementation guide 👇
Tip #1: Limit the number of key results
Having too many OKRs is the #1 mistake that teams make when adopting the framework. The problem with tracking too many competing goals is that it will be hard for your team to know what really matters.
We recommend having 3-4 objectives, and 3-4 key results per objective. A platform like Tability can run audits on your data to help you identify the plans that have too many goals.
Tip #2: Commit to weekly OKR check-ins
Setting good goals can be challenging, but without regular check-ins, your team will struggle to make progress. We recommend that you track your OKRs weekly to get the full benefits from the framework.
Being able to see trends for your key results will also keep yourself honest.
Tip #3: No more than 2 yellow statuses in a row
Yes, this is another tip for goal-tracking instead of goal-setting (but you'll get plenty of OKR examples above). But, once you have your goals defined, it will be your ability to keep the right sense of urgency that will make the difference.
As a rule of thumb, it's best to avoid having more than 2 yellow/at risk statuses in a row.
Make a call on the 3rd update. You should be either back on track, or off track. This sounds harsh but it's the best way to signal risks early enough to fix things.
How to track your System Administration Team OKRs
Your quarterly OKRs should be tracked weekly in order to get all the benefits of the OKRs framework. Reviewing progress periodically has several advantages:
- It brings the goals back to the top of the mind
- It will highlight poorly set OKRs
- It will surface execution risks
- It improves transparency and accountability
Spreadsheets are enough to get started. Then, once you need to scale you can use a proper OKR platform to make things easier.
If you're not yet set on a tool, you can check out the 5 best OKR tracking templates guide to find the best way to monitor progress during the quarter.
More System Administration Team OKR templates
We have more templates to help you draft your team goals and OKRs.
- OKRs to enhance lead generation processes for more qualified leads
- OKRs to boost finance operations to increase brand visibility and market influence
- OKRs to maximize audience engagement with the Collection through co-design
- OKRs to streamline incident response process to reduce time by 15%
- OKRs to boost engagement among existing customers by 20%
- OKRs to enhance maturity and adoption of lean/scaled Agile delivery practices