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tability.ioWhat are Meeting Efficiency OKRs?
The Objective and Key Results (OKR) framework is a simple goal-setting methodology that was introduced at Intel by Andy Grove in the 70s. It became popular after John Doerr introduced it to Google in the 90s, and it's now used by teams of all sizes to set and track ambitious goals at scale.
Writing good OKRs can be hard, especially if it's your first time doing it. You'll need to center the focus of your plans around outcomes instead of projects.
We understand that setting OKRs can be challenging, so we have prepared a set of examples tailored for Meeting Efficiency. Take a peek at the templates below to find inspiration and kickstart your goal-setting process.
If you want to learn more about the framework, you can read our OKR guide online.
Meeting Efficiency OKRs examples
You'll find below a list of Objectives and Key Results templates for Meeting Efficiency. We also included strategic projects for each template to make it easier to understand the difference between key results and projects.
Hope you'll find this helpful!
OKRs to improve efficiency in scheduling and conducting meetings
ObjectiveImprove efficiency in scheduling and conducting meetings
KREnsure 95% of meetings start and end as per pre-determined schedule
Provide reminders 5 minutes before meeting ends- Incorporate time management techniques into meetings
- Implement strict adherence to start and end times for meetings
- KRDecrease meeting scheduling conflicts by 50%
- Implement mandatory shared calendar for visibility of team availability
- Encourage asynchronous communication where possible
- Prioritize essential attendees when scheduling
- KRIncrease meeting participant satisfaction rate to above 90%
- Implement regular surveys to gather feedback from meeting participants
- Design and roll out meeting etiquette guidelines
- Incorporate interactive activities to maintain engagement
OKRs to enhance effectiveness and engagement in meetings
- ObjectiveEnhance effectiveness and engagement in meetings
- KRReduce meeting length by 20% without compromising on agenda items
- Minimize interruptions during meetings with set guidelines
- Streamline discussions by assigning limited time for each agenda item
- Prepare and distribute a concise pre-meeting brief to all attendees
- KRImplement action items from every meeting within set deadline, achieving 100% success rate
- Diligently implement and complete each action item
- Prioritize tasks according to deadline urgency
- Establish set deadlines for each meeting action item
- KRIncrease attendee participation rate by 30% using interactive tools
- Promote active involvement through virtual breakout sessions
- Implement interactive tools like live polls during presentations
- Offer gamified learning sessions to boost engagement
OKRs to enhance efficiency in meeting accounting task deadlines
- ObjectiveEnhance efficiency in meeting accounting task deadlines
- KRReduce overdue accounting tasks to 0% for four consecutive weeks
- Review and prioritize all outstanding accounting tasks daily
- Dedicate an hour each day to address overdue tasks
- Implement a tracking system for task completion progress
- KRDecrease error rate on reports and tasks to less than 2%
- Adopt effective error tracking systems
- Provide comprehensive training for staff
- Implement stringent quality control measures
- KRAchieve a 100% completion rate for accounting reports each week
- Implement a weekly reporting completion checklist
- Schedule dedicated time for reviewing and finalizing reports
- Prioritize weekly completion of all accounting reports
OKRs to improve efficiency in meeting deadlines and deliverables
- ObjectiveImprove efficiency in meeting deadlines and deliverables
- KRImprove timely deliveries by delivering 90% of projects ahead of schedule
- Train staff on time management techniques
- Implement project management tools for effective scheduling
- Regularly monitor and adjust project timelines
- KRReduce task completion time beyond deadlines by 40%
- Implement strict time management strategies
- Use project management tools for efficient tracking
- Streamline processes to eliminate unnecessary steps
- KREnhance project management skills by completing a certified course in the quarter
- Research suitable project management certification courses
- Complete and pass the certification course
- Enroll in chosen certification course
OKRs to enhance effectiveness and efficiency as Scrum Master in facilitating meetings
- ObjectiveEnhance effectiveness and efficiency as Scrum Master in facilitating meetings
- KRComplete an advanced Scrum Master training and certification course within the quarter
- Research and select a suitable advanced Scrum Master course
- Schedule, study for, and pass the certification exam
- Enroll and complete the selected Scrum Master course
- KRDecrease average meeting duration by 20% while maintaining participant satisfaction
- Collect and incorporate feedback from participants regularly
- Limit off-topic conversations during meetings
- Establish and adhere to a clear, concise meeting agenda
- KRIncrease percentage of actionable outcomes per session by 25% in terms of strategic initiatives and improvements
- Implement improvements, track, and measure the impact
- Develop strategies to boost session productivity
- Identify current bottlenecks affecting actionable outcomes
OKRs to improve efficiency in meeting accounting deadlines
- ObjectiveImprove efficiency in meeting accounting deadlines
- KRAchieve 100% on-time completion for end-of-month reconciliation
- Perform weekly audits to maintain accuracy and timeliness
- Assign specific roles and timelines to the team
- Implement a daily monitoring system for all reconciliation tasks
- KRIncrease early completion rate by 10%
- Streamline processes for quicker completion
- Provide efficient training to improve early completion skills
- Implement rewards for tasks completed ahead of schedule
- KRReduce late submission of reports by 20%
- Introduce penalties for late report submissions
- Regularly remind team about upcoming report due dates
- Implement strict deadlines for submission of reports
How to write your own Meeting Efficiency OKRs
1. Get tailored OKRs with an AI
You'll find some examples below, but it's likely that you have very specific needs that won't be covered.
You can use Tability's AI generator to create tailored OKRs based on your specific context. Tability can turn your objective description into a fully editable OKR template -- including tips to help you refine your goals.
- 1. Go to Tability's plan editor
- 2. Click on the "Generate goals using AI" button
- 3. Use natural language to describe your goals
Tability will then use your prompt to generate a fully editable OKR template.
Watch the video below to see it in action 👇
Option 2. Optimise existing OKRs with Tability Feedback tool
If you already have existing goals, and you want to improve them. You can use Tability's AI feedback to help you.
- 1. Go to Tability's plan editor
- 2. Add your existing OKRs (you can import them from a spreadsheet)
- 3. Click on "Generate analysis"
Tability's Strategy Map makes it easy to see all your org's OKRsTability will scan your OKRs and offer different suggestions to improve them. This can range from a small rewrite of a statement to make it clearer to a complete rewrite of the entire OKR.
You can then decide to accept the suggestions or dismiss them if you don't agree.
Option 3. Use the free OKR generator
If you're just looking for some quick inspiration, you can also use our free OKR generator to get a template.
Unlike with Tability, you won't be able to iterate on the templates, but this is still a great way to get started.
Meeting Efficiency OKR best practices
Generally speaking, your objectives should be ambitious yet achievable, and your key results should be measurable and time-bound (using the SMART framework can be helpful). It is also recommended to list strategic initiatives under your key results, as it'll help you avoid the common mistake of listing projects in your KRs.
Here are a couple of best practices extracted from our OKR implementation guide 👇
Tip #1: Limit the number of key results
The #1 role of OKRs is to help you and your team focus on what really matters. Business-as-usual activities will still be happening, but you do not need to track your entire roadmap in the OKRs.
We recommend having 3-4 objectives, and 3-4 key results per objective. A platform like Tability can run audits on your data to help you identify the plans that have too many goals.
Tip #2: Commit to weekly OKR check-ins
Don't fall into the set-and-forget trap. It is important to adopt a weekly check-in process to get the full value of your OKRs and make your strategy agile – otherwise this is nothing more than a reporting exercise.
Being able to see trends for your key results will also keep yourself honest.
Tip #3: No more than 2 yellow statuses in a row
Yes, this is another tip for goal-tracking instead of goal-setting (but you'll get plenty of OKR examples above). But, once you have your goals defined, it will be your ability to keep the right sense of urgency that will make the difference.
As a rule of thumb, it's best to avoid having more than 2 yellow/at risk statuses in a row.
Make a call on the 3rd update. You should be either back on track, or off track. This sounds harsh but it's the best way to signal risks early enough to fix things.
How to track your Meeting Efficiency OKRs
OKRs without regular progress updates are just KPIs. You'll need to update progress on your OKRs every week to get the full benefits from the framework. Reviewing progress periodically has several advantages:
- It brings the goals back to the top of the mind
- It will highlight poorly set OKRs
- It will surface execution risks
- It improves transparency and accountability
We recommend using a spreadsheet for your first OKRs cycle. You'll need to get familiar with the scoring and tracking first. Then, you can scale your OKRs process by using a proper OKR-tracking tool for it.
If you're not yet set on a tool, you can check out the 5 best OKR tracking templates guide to find the best way to monitor progress during the quarter.
More Meeting Efficiency OKR templates
We have more templates to help you draft your team goals and OKRs.
- OKRs to establish new, attractive OKR Consultancy firm for businesses
- OKRs to achieve 10% reduction in non-critical inventory stockpile
- OKRs to enhance network security measures
- OKRs to enhance diversity, equity, and inclusion in our performance evaluation process
- OKRs to secure a software engineer job in the US
- OKRs to establish robust security controls for DHS/ATO and NATO contracts