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What are Maintenance Team OKRs?
The Objective and Key Results (OKR) framework is a simple goal-setting methodology that was introduced at Intel by Andy Grove in the 70s. It became popular after John Doerr introduced it to Google in the 90s, and it's now used by teams of all sizes to set and track ambitious goals at scale.
How you write your OKRs can make a huge difference on the impact that your team will have at the end of the quarter. But, it's not always easy to write a quarterly plan that focuses on outcomes instead of projects.
That's why we have created a list of OKRs examples for Maintenance Team to help. You can use any of the templates below as a starting point to write your own goals.
If you want to learn more about the framework, you can read our OKR guide online.
The best tools for writing perfect Maintenance Team OKRs
Here are 2 tools that can help you draft your OKRs in no time.
Tability AI: to generate OKRs based on a prompt
Tability AI allows you to describe your goals in a prompt, and generate a fully editable OKR template in seconds.
- 1. Create a Tability account
- 2. Click on the Generate goals using AI
- 3. Describe your goals in a prompt
- 4. Get your fully editable OKR template
- 5. Publish to start tracking progress and get automated OKR dashboards
Watch the video below to see it in action 👇
Tability Feedback: to improve existing OKRs
You can use Tability's AI feedback to improve your OKRs if you already have existing goals.
- 1. Create your Tability account
- 2. Add your existing OKRs (you can import them from a spreadsheet)
- 3. Click on Generate analysis
- 4. Review the suggestions and decide to accept or dismiss them
- 5. Publish to start tracking progress and get automated OKR dashboards
Tability will scan your OKRs and offer different suggestions to improve them. This can range from a small rewrite of a statement to make it clearer to a complete rewrite of the entire OKR.
Maintenance Team OKRs examples
You'll find below a list of Objectives and Key Results templates for Maintenance Team. We also included strategic projects for each template to make it easier to understand the difference between key results and projects.
Hope you'll find this helpful!
OKRs to optimize maintenance costs through robust DMAIC implementation
ObjectiveOptimize maintenance costs through robust DMAIC implementation
KREnhance process efficiency by 20% using DMAIC for maintenance operations by quarter-end
Implement DMAIC methodology in maintenance operations- Train maintenance team in efficiency-improving strategies
- Measure and evaluate efficiency improvement regularly
- KRAchieve 10% reduction in monthly maintenance costs by applying DMAIC principles
- Monitor, review and adjust applied DMAIC efforts
- Identify key areas causing increased maintenance costs
- Apply DMAIC principles in these identified areas
- KRTrain key team members on efficient DMAIC methodology by end of month one
- Schedule and conduct the training sessions
- Arrange a DMAIC methodology trainer
- Identify key team members for DMAIC training
OKRs to boost the efficacy of handling maintenance requests
- ObjectiveBoost the efficacy of handling maintenance requests
- KRReduce the number of repeat maintenance requests by 20% through quality service enhancement
- Implement quality training programs for maintenance staff
- Standardize and streamline repair procedures
- Introduce regular maintenance checks and reviews
- KRSuccessfully resolve 90% of maintenance requests within 24 hours of receipt
- Implement a robust ticket tracking system for maintenance requests
- Prioritize and categorize received requests promptly
- Train or hire additional maintenance staff for efficiency
- KRLower the average response time to maintenance requests by 15%
- Train staff to address maintenance issues promptly
- Implement an efficient ticketing system for maintenance requests
- Outsource tasks to competent maintenance companies
OKRs to enhance maintenance request response efficiency
- ObjectiveEnhance maintenance request response efficiency
- KRIncrease first-time-fix rate on maintenance jobs to 85%
- Train technicians on advanced troubleshooting techniques
- Improve inventory of critical repair supplies
- Implement accurate diagnostic tools for assessments
- KRImplement a new automated tracking system for 100% of requests
- Train staff on using the new tracking system
- Purchase and install the chosen tracking system
- Evaluate suitable automated tracking systems available in the market
- KRReduce response time to maintenance requests by 30%
- Improve communication between maintenance personnel and requestors
- Implement a more efficient work order tracking system
- Accelerate training for maintenance staff on common issues
OKRs to boost efficiency in maintenance jobsv
- ObjectiveBoost efficiency in maintenance jobsv
- KRAchieve 75% first-time-fix rate by developing staff troubleshooting skills
- Foster regular role-play exercises for troubleshooting
- Implement a comprehensive skill development program
- Evaluate and provide feedback on each staff's performance
- KRReduce repeat maintenance jobs by 15% through enhanced job protocols
- Train staff in upgraded procedures
- Develop comprehensive, enhanced job protocols
- Monitor and measure maintenance effectiveness regularly
- KRImplement and optimize job tracking to improve accountability and efficiency
- Develop a comprehensive and efficient job tracking system
- Train employees on tracking tool usage
- Regularly assess and tweak for optimal results
OKRs to enhance equipment productivity and operational time
- ObjectiveEnhance equipment productivity and operational time
- KRReduce equipment breakdown incidents by 30%
- Upgrade outdated machines to newer, reliable models
- Implement routine equipment maintenance and inspection procedures
- Train operators on proper equipment usage and handling
- KRIncrease equipment uptime from 80% to 95%
- Upgrade outdated machines and parts
- Train staff on timely equipment troubleshooting
- Implement regular preventive maintenance schedule
- KRImprove routine maintenance completion rate to 100%
- Implement a tracking system to monitor maintenance progress
- Assign accountability for each maintenance task completion
- Develop a strict daily schedule for routine maintenance
OKRs to improve preventive maintenance for crucial infrastructure and equipment
- ObjectiveImprove preventive maintenance for crucial infrastructure and equipment
- KRImplement at least 2 new proactive care practices for 70% of critical assets
- Research suitable proactive care practices
- Identify critical assets needing proactive care
- Train staff on new practices implementation
- KRReduce equipment downtime by 15% through preventive measures
- Implement regular equipment inspections for early problem detection
- Establish a schedule for routine equipment servicing
- Train staff on proper equipment handling and routine maintenance
- KRTrain 90% of maintenance staff in advanced preventive techniques
- Monitor progress and completion rates
- Identify staff members needing training
- Schedule necessary training sessions
OKRs to maintain and improve shadow boards for the entire department
- ObjectiveMaintain and improve shadow boards for the entire department
- KRDevelop and implement a weekly maintenance plan for all shadow boards
- Implement and monitor weekly maintenance plan
- Assign maintenance responsibilities to team members
- Draft a weekly maintenance schedule for all shadow boards
- KRReduce reported instances of misplaced or missing tools by 50%
- Provide employee training on tool accountability
- Conduct regular tool inventory audits
- Implement a tool tracking system for inventory control
- KRImprove organization by 30% measured via updated layout or new categorization system
- Redesign workspace layout for increased productivity
- Classify office supplies using a label system
- Implement a new filing system for critical documents
OKRs to improve efficiency of maintenance request response
- ObjectiveImprove efficiency of maintenance request response
- KRReduce average maintenance request acknowledgment time by 25%
- Implement a real-time maintenance request system
- Hire additional maintenance personnel
- Train staff on more efficient request processing
- KRProvide training to team for improved troubleshooting to reduce response time by 20%
- Develop a comprehensive training program
- Implement and monitor the training program
- Identify gaps in current troubleshooting skills
- KRIncrease completion of maintenance work orders within 48 hours by 30%
- Provide training to improve task completion efficiency
- Increase staffing during peak maintenance periods
- Implement an efficient scheduling system for maintenance tasks
OKRs to maintain near-perfect uptime for critical systems
- ObjectiveMaintain near-perfect uptime for critical systems
- KRConduct weekly preventive maintenance to prevent unexpected system failures
- Repair issues identified promptly
- Document any abnormalities found during checks
- Schedule weekly checks on all system components
- KRImprove recovery time from 30 to 15 minutes
- Enhance diet for faster muscle recovery
- Improve sleep patterns for better restoration
- Implement quicker cooldown methods post-exercise
- KRReduce system outage incidents by 20%
- Upgrade outdated hardware components
- Implement regular system maintenance protocols
- Train staff on proactive troubleshooting methods
OKRs to enhance maintenance for generator functionality
- ObjectiveEnhance maintenance for generator functionality
- KRImplement daily generator health check protocols by end of week 2
- KRAttend at least two professional courses on generator maintenance techniques
- Attend and complete both courses successfully
- Register for the chosen professional courses
- Research and select two relevant generator maintenance courses
- KRReduce generator failure rate to under 9% by end of next period
- Train staff on proper generator operation
- Upgrade outdated generator equipment
- Implement routine generator maintenance checks
Maintenance Team OKR best practices
Generally speaking, your objectives should be ambitious yet achievable, and your key results should be measurable and time-bound (using the SMART framework can be helpful). It is also recommended to list strategic initiatives under your key results, as it'll help you avoid the common mistake of listing projects in your KRs.
Here are a couple of best practices extracted from our OKR implementation guide 👇
Tip #1: Limit the number of key results
Focus can only be achieve by limiting the number of competing priorities. It is crucial that you take the time to identify where you need to move the needle, and avoid adding business-as-usual activities to your OKRs.
We recommend having 3-4 objectives, and 3-4 key results per objective. A platform like Tability can run audits on your data to help you identify the plans that have too many goals.
Tip #2: Commit to weekly OKR check-ins
Having good goals is only half the effort. You'll get significant more value from your OKRs if you commit to a weekly check-in process.
Being able to see trends for your key results will also keep yourself honest.
Tip #3: No more than 2 yellow statuses in a row
Yes, this is another tip for goal-tracking instead of goal-setting (but you'll get plenty of OKR examples above). But, once you have your goals defined, it will be your ability to keep the right sense of urgency that will make the difference.
As a rule of thumb, it's best to avoid having more than 2 yellow/at risk statuses in a row.
Make a call on the 3rd update. You should be either back on track, or off track. This sounds harsh but it's the best way to signal risks early enough to fix things.
Save hours with automated Maintenance Team OKR dashboards
Your quarterly OKRs should be tracked weekly if you want to get all the benefits of the OKRs framework. Reviewing progress periodically has several advantages:
- It brings the goals back to the top of the mind
- It will highlight poorly set OKRs
- It will surface execution risks
- It improves transparency and accountability
Spreadsheets are enough to get started. Then, once you need to scale you can use Tability to save time with automated OKR dashboards, data connectors, and actionable insights.
How to get Tability dashboards:
- 1. Create a Tability account
- 2. Use the importers to add your OKRs (works with any spreadsheet or doc)
- 3. Publish your OKR plan
That's it! Tability will instantly get access to 10+ dashboards to monitor progress, visualise trends, and identify risks early.
More Maintenance Team OKR templates
We have more templates to help you draft your team goals and OKRs.
- OKRs to implement effective cloud cost management and budget alignment strategies
- OKRs to enhance knowledge management practices across different teams
- OKRs to enhance and scale up pilot training programs
- OKRs to deliver an excellent product with seamless usability
- OKRs to improve business decision-making through data-driven insights
- OKRs to significantly improve organizational efficiency through AI and process automation