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10 strategies and tactics for Procurement

What is Procurement strategy?

Every great achievement starts with a well-thought-out plan. It can be the launch of a new product, expanding into new markets, or just trying to increase efficiency. You'll need a delicate combination of strategies and tactics to ensure that the journey is smooth and effective.

Crafting the perfect Procurement strategy can feel overwhelming, particularly when you're juggling daily responsibilities. That's why we've put together a collection of examples to spark your inspiration.

Transfer these examples to your app of choice, or opt for Tability to help keep you on track.

How to write your own Procurement strategy with AI

While we have some examples available, it's likely that you'll have specific scenarios that aren't covered here. You can use our free AI generator below or our more complete goal-setting system to generate your own strategies.

Procurement strategy examples

You'll find below a list of Procurement tactics. We also included action items for each template to make it more practical and useful.

Strategies and tactics for developing a procurement strategy for cranes in the United States

  • ⛳️ Strategy 1: Conduct a market analysis

    • Identify key suppliers and manufacturers of cranes in the United States
    • Analyse market trends and demand for cranes
    • Assess the competitive landscape and supplier capabilities
    • Investigate potential technological advancements in crane equipment
    • Gather data on historic pricing trends
    • Determine the impact of economic factors on the crane market
    • Evaluate supplier lead times and logistics capabilities
    • Research environmental and regulatory standards affecting crane procurement
    • Identify any risks associated with political, economic or social factors
    • Benchmark against previous procurement strategies and outcomes

  • ⛳️ Strategy 2: Select and qualify suppliers

    • Develop criteria for supplier selection based on requirements
    • Create a comprehensive list of potential suppliers
    • Issue a Request for Information (RFI) to gather details
    • Evaluate supplier responses based on set criteria
    • Conduct supplier audits and checks for compliance and standards
    • Assess supplier financial stability and performance history
    • Evaluate supplier customer service and support capabilities
    • Check references and obtain feedback from other clients
    • Shortlist qualified suppliers and schedule site visits
    • Negotiate terms of contract including pricing and delivery timelines

  • ⛳️ Strategy 3: Implement procurement and contract management

    • Establish procurement timeline and schedule key milestones
    • Develop contract documents outlining terms and conditions
    • Ensure legal and regulatory compliance in contract terms
    • Implement an approval process for contract sign-off
    • Draft and execute purchase orders with selected suppliers
    • Set up a process for tracking order progress and delivery
    • Monitor supplier performance against agreed SLAs
    • Negotiate any changes or amendments during contract period
    • Implement a feedback loop for continual assessment
    • Conduct regular reviews and audits of supplier performance
procurementcomplianceprocurement-managercontract-specialistprocurement-teamcompliance-team
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Strategies and tactics for improving local procurement through supplier development

  • ⛳️ Strategy 1: Assess existing supply chain capabilities

    • Conduct a comprehensive audit of current suppliers
    • Identify gaps in supplier capabilities and resources
    • Evaluate supplier performance metrics and standards
    • Benchmark supplier capabilities against industry best practices
    • Engage suppliers in discussions about their challenges and needs
    • Profile suppliers to understand their long-term business goals
    • Map supplier business relations and dependencies
    • Assess the potential for technology and process improvements
    • Identify opportunities to reduce costs and increase efficiency
    • Rank suppliers based on potential for development and alignment with goals

  • ⛳️ Strategy 2: Develop capability enhancement programs

    • Create customised training programs for suppliers
    • Establish a mentorship model with experienced procurement managers
    • Facilitate workshops focused on industry trends and innovations
    • Offer financial assistance for suppliers' capability-building projects
    • Develop quality improvement frameworks tailored for suppliers
    • Implement a continuous feedback loop between suppliers and buyers
    • Encourage joint problem-solving sessions to address common issues
    • Develop a shared resource pool for technological upgrades
    • Offer incentives for suppliers meeting quality improvement targets
    • Build a case study repository showcasing successful supplier developments

  • ⛳️ Strategy 3: Strengthen partnership and collaboration efforts

    • Establish regular communication channels with suppliers
    • Develop joint planning sessions for long-term strategies
    • Coordinate supplier forums to foster peer learning and networking
    • Set up collaborative research and development projects
    • Encourage transparency through shared performance dashboards
    • Recognise and reward suppliers for innovation and quality improvements
    • Establish clear expectations and mutual goals with suppliers
    • Facilitate cross-industry partnerships to expand capabilities
    • Create co-development programs to align with emerging market needs
    • Regularly review and adapt collaboration strategies to maximise impact
local-procurementsupplier-developmentprocurement-managersupply-chain-analystprocurement-teamsupplier-development-team
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Strategies and tactics for developing a procurement strategy

  • ⛳️ Strategy 1: Analyse current procurement processes

    • Review existing procurement policies and procedures
    • Identify strengths and weaknesses in current processes
    • Evaluate supplier performance and reliability
    • Assess current spend and identify cost-saving opportunities
    • Gather feedback from internal stakeholders on procurement needs
    • Analyse market trends and benchmarking data
    • Identify non-productive or redundant procurement steps
    • Ensure compliance with legal and regulatory requirements
    • Map out the current supply chain and inventory processes
    • Conduct risk assessments for supplier vulnerabilities

  • ⛳️ Strategy 2: Develop procurement objectives and metrics

    • Define key performance indicators (KPIs) for procurement
    • Set clear cost-reduction and efficiency targets
    • Establish guidelines for supplier diversity and sustainability
    • Create a timeline for achieving procurement goals
    • Develop criteria for supplier evaluation and selection
    • Implement performance measurement tools for ongoing monitoring
    • Set spend limits and budget allocations per category
    • Define quality standards for goods and services
    • Outline procedures for contract management and renewal
    • Establish a feedback loop with stakeholders to adjust objectives

  • ⛳️ Strategy 3: Implement technology to enhance procurement efficiency

    • Research procurement software solutions that fit organisational needs
    • Integrate e-procurement systems for streamlined processes
    • Automate purchase order generation and approval workflows
    • Implement a supplier management platform for better engagement
    • Utilise data analytics for spend analysis and forecasting
    • Provide training to staff on new procurement technologies
    • Establish an online portal for supplier communications
    • Utilise cloud-based solutions for real-time procurement updates
    • Monitor technology performance and gather user feedback
    • Regularly update systems to ensure security and compliance
procurementefficiencyprocurement-managersupply-chain-analystprocurement-teamit-support-team
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Strategies and tactics for developing a procurement strategy

  • ⛳️ Strategy 1: Analyse spending patterns

    • Conduct a detailed analysis of current spending patterns across the organisation
    • Identify key categories and high-spend areas for greater negotiation power
    • Benchmark organisation's spending against industry standards
    • Identify cost-saving opportunities through bulk purchasing or alternative suppliers
    • Analyse vendor and supplier data to identify trends and performance issues
    • Create dashboards to monitor spending data in real time
    • Collaborate with finance to understand budgetary constraints
    • Evaluate current procurement policies for efficiency
    • Assess the impact of any previous cost-reduction initiatives
    • Set realistic savings targets based on data analysis

  • ⛳️ Strategy 2: Develop strong supplier relationships

    • Identify key suppliers and classify them based on strategic importance
    • Conduct supplier performance reviews to assess current partnerships
    • Develop a communication plan for regular supplier engagement
    • Negotiate long-term contracts to ensure consistent supply and pricing
    • Implement a supplier recognition programme to acknowledge excellence
    • Develop joint business plans with key suppliers for mutual growth
    • Share forecasted demand and market insights with suppliers to improve collaboration
    • Identify and mitigate any risks associated with suppliers
    • Encourage suppliers to innovate and improve their offerings
    • Monitor supplier performance KPIs and conduct quarterly reviews

  • ⛳️ Strategy 3: Implement sustainable procurement practices

    • Review current procurement processes for environmental impact
    • Set sustainability targets and integrate them into procurement policies
    • Identify and partner with suppliers who have sustainable practices
    • Create guidelines for evaluating the sustainability of all potential suppliers
    • Offer training for purchasing staff on sustainable procurement practices
    • Investigate opportunities to reduce waste within the supply chain
    • Adopt digital tools to streamline procurement processes and reduce paper use
    • Include sustainability criteria in RFP and RFQ assessments
    • Monitor the energy consumption and carbon footprint of acquired goods
    • Report on sustainability achievements and challlenges quarterly
procurementsustainabilityprocurement-managerfinancial-analystprocurement-teamfinance-team
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Strategies and tactics for enhancing Supplier Diversity Programme Globally

  • ⛳️ Strategy 1: Leverage US Executive Orders

    • Research current executive orders related to supplier diversity
    • Identify small and medium-sized businesses in key industries
    • Develop partnerships with diverse supplier networks in the US
    • Create a supplier diversity policy aligned with US regulations
    • Organise webinars to educate suppliers on opportunities
    • Set goals for increasing diverse supplier contracts
    • Monitor compliance with executive orders regularly
    • Collect and analyse supplier diversity data for reporting
    • Engage with US-based supplier diversity advocacy groups
    • Provide training to suppliers on contract proposals

  • ⛳️ Strategy 2: Utilise UK Procurement Act

    • Examine the UK Procurement Act for opportunities
    • Identify key sectors with mature supplier diversity programs
    • Build relationships with expert groups in the UK
    • Promote the procurement act benefits to diverse suppliers
    • Host networking events for suppliers to meet potential buyers
    • Set clear measurement criteria for supplier diversity success
    • Create a mentorship programme for small diverse suppliers
    • Collaborate with UK government on supplier diversity initiatives
    • Regularly review legal requirements for public procurement
    • Highlight successful case studies of diverse procurement in the UK

  • ⛳️ Strategy 3: Focus on Indigenous Procurement in Canada and Australia

    • Understand the Indigenous Procurement Policy in both countries
    • Identify opportunities in government and private contracts
    • Partner with indigenous business councils and networks
    • Raise awareness of indigenous suppliers to potential buyers
    • Develop training sessions on submitting contract proposals
    • Allocate a percentage of contracts specifically for indigenous suppliers
    • Create a feedback system to improve supplier engagement
    • Publicise achievements in indigenous procurement
    • Engage local communities in dialogue for better understanding
    • Track progress and impact of policies on indigenous suppliers
supplier-diversityregional-policiesdiversity-advocatesupplier-coordinatorprocurement-teamcommunity-outreach-team
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Strategies and tactics for developing enterprise and supplier strategies

  • ⛳️ Strategy 1: Establish partnerships with local suppliers

    • Identify and list potential local suppliers that align with company needs
    • Develop criteria and guidelines to select suitable local suppliers
    • Organise meet-and-greet sessions with potential suppliers to discuss opportunities
    • Conduct supplier assessments to evaluate their capabilities and capacity
    • Establish contracts and agreements with selected local suppliers
    • Implement a supplier onboarding process to ensure seamless integration
    • Provide feedback and support to help local suppliers meet quality standards
    • Develop a communication channel for regular updates and feedback
    • Monitor supplier performance through regular reviews
    • Create a recognition programme to acknowledge outstanding local suppliers

  • ⛳️ Strategy 2: Provide training and support to local businesses

    • Identify key areas where local businesses require support and training
    • Develop training programmes that address these needs
    • Organise workshops and seminars for local small businesses
    • Collaborate with industry experts to deliver expert training sessions
    • Provide mentorship and coaching to local business owners
    • Create resource materials and guides for continuous learning
    • Develop an online portal for training access and updates
    • Establish a feedback system to refine and improve training programmes
    • Connect local businesses with larger enterprises for knowledge sharing
    • Evaluate the success of training programmes through performance metrics

  • ⛳️ Strategy 3: Initiate community engagement and awareness campaigns

    • Develop a local procurement campaign to emphasise the benefits of local sourcing
    • Use social media and local media platforms for campaign outreach
    • Highlight success stories of local business partnerships
    • Organise community events promoting local products and services
    • Establish a local procurement awards event to celebrate achievements
    • Create informational brochures and materials to educate the community
    • Partner with local organisations to extend campaign reach
    • Measure campaign impact through surveys and feedback collection
    • Gather community support and feedback for campaign improvement
    • Document and share campaign outcomes with stakeholders
local-procurementcommunity-engagementsupplier-managerbusiness-development-officerprocurement-teamcommunity-outreach-team
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Strategies and tactics for implementing a Digitized and Compliant Procurement Process

  • ⛳️ Strategy 1: Automate supplier onboarding

    • Utilise Ariba to create a centralized supplier database
    • Implement a digital onboarding checklist to ensure compliance
    • Develop an automated communication system to keep suppliers informed
    • Create training materials for suppliers to understand the onboarding process
    • Set up a feedback loop to continuously improve the onboarding process
    • Use digital signatures to reduce paperwork
    • Establish a workflow for approval processes in Ariba
    • Monitor onboarding progress through real-time dashboards
    • Integrate supplier evaluations into the onboarding process
    • Schedule regular reviews to ensure the process remains efficient

  • ⛳️ Strategy 2: Efficiently manage contracts

    • Implement a contract management system using SAP HANA
    • Digitize all existing contracts for easy access and management
    • Develop a standardised contract template to ensure compliance
    • Utilise automated alerts for contract renewals and expirations
    • Create a centralised repository for tracking all contract terms
    • Incorporate e-signature capabilities for quick approvals
    • Train staff on the use of SAP HANA for contract management
    • Enable real-time contract performance tracking and reporting
    • Integrate contract lifecycle management with procurement processes
    • Establish a regular contract audit schedule to ensure accuracy

  • ⛳️ Strategy 3: Achieve sustainability targets

    • Identify sustainable suppliers using Ariba's supplier database features
    • Set sustainability targets within procurement policies
    • Develop criteria to measure the sustainability of procurement activities
    • Utilise Ariba to track supplier sustainability credentials
    • Implement a sustainability performance dashboard in SAP HANA
    • Provide training on sustainable procurement practices
    • Incorporate sustainability clauses into contracts
    • Promote sustainability initiatives with suppliers
    • Conduct regular sustainability audits of procurement processes
    • Benchmark progress against industry standards and best practices
digitizationcomplianceprocurement-managersustainability-officerprocurement-teamcompliance-team
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Strategies and tactics for procuring from black-owned businesses and professionals

  • ⛳️ Strategy 1: Identify and research potential vendors and professionals

    • Compile a list of black-owned businesses, law firms, and advocates
    • Utilise online directories and databases designed for diverse suppliers
    • Network with business associations and minority chambers of commerce
    • Attend events and expos focused on black-owned enterprises
    • Subscribe to newsletters that highlight black professionals and businesses
    • Contact procurement organisations that specialise in diversity
    • Leverage social media to discover and engage with professionals and firms
    • Research customer reviews and testimonials for potential vendors
    • Request recommendations from colleagues and industry peers
    • Verify certifications and credentials of identified professionals

  • ⛳️ Strategy 2: Engage and establish relationships with black-owned entities

    • Reach out to shortlisted vendors to express interest in collaboration
    • Set up introductory meetings or calls to discuss potential partnerships
    • Communicate your procurement needs clearly and transparently
    • Offer feedback and insights to help vendors understand your requirements
    • Invite vendors to submit proposals or pitches for upcoming projects
    • Participate in industry networking events to build personal connections
    • Visit vendor facilities to better understand their operations and capabilities
    • Include vendors in corporate social responsibility initiatives
    • Facilitate workshops or seminars to learn about unique industry challenges
    • Create a vendor management program for ongoing communication and support

  • ⛳️ Strategy 3: Implement inclusive procurement policies and practices

    • Develop a formal policy for engaging with diverse suppliers
    • Set specific, measurable goals for diversity procurement
    • Allocate a portion of your budget for diversity spend
    • Incorporate diversity criteria into vendor selection processes
    • Track and report on diversity spending regularly
    • Provide training to procurement teams on supplier diversity
    • Establish a supplier diversity council within your organisation
    • Include diversity goals in executive performance evaluations
    • Recognise and celebrate successes in diversity procurement
    • Regularly review and enhance procurement strategies and objectives
diversityprocurementprocurement-managerdiversity-officersupplier-diversity-teamprocurement-team
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Strategies and tactics for managing Expenses Efficiently

  • ⛳️ Strategy 1: Implement a budget tracking system

    • Choose a budget tracking software
    • Train staff on using the software
    • Set monthly budget limits for each department
    • Monitor daily expenses through the software
    • Generate weekly budget reports
    • Review and adjust budget limits quarterly
    • Set up alerts for when budgets are close to limits
    • Conduct monthly financial review meetings
    • Create a dashboard for visual tracking
    • Seek feedback from staff on the system

  • ⛳️ Strategy 2: Optimise vendor and supplier agreements

    • Review current vendor and supplier contracts
    • Negotiate favourable terms with key suppliers
    • Seek quotes from multiple vendors
    • Identify and eliminate underutilised services
    • Establish bulk purchasing agreements
    • Assess vendor performance regularly
    • Implement a vendor management system
    • Review and renew contracts annually
    • Develop a loyalty program with key suppliers
    • Conduct cost-benefit analysis of outsourcing

  • ⛳️ Strategy 3: Promote a cost-saving culture

    • Educate employees on the importance of cost-saving
    • Introduce incentives for cost-saving ideas
    • Implement a suggestion box for money-saving tips
    • Set departmental expense reduction goals
    • Monitor and reward departments that meet targets
    • Present monthly cost-saving achievements
    • Publish a monthly newsletter with tips on saving
    • Conduct regular workshops on financial efficiency
    • Create a public chart showcasing savings
    • Encourage sustainable and eco-friendly practices
budget-trackingcost-savingfinancial-managerprocurement-officerfinance-teamprocurement-team
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Strategies and tactics for creating a Concept Note for Radio Equipment

  • ⛳️ Strategy 1: Identify and Define Equipment Needs

    • Conduct an assessment of current equipment to identify gaps and deficiencies
    • Consult with technical experts to determine exact specifications and requirements
    • List equipment needed according to priority and functionality
    • Determine potential suppliers and gather initial cost estimates
    • Identify equipment that can be repaired or refurbished to save costs
    • Assess future growth needs to ensure scalability
    • Consider modern technology to improve efficiency and quality
    • Compile information on current equipment usage and limitations
    • Incorporate technical assessments into the concept note
    • Define expected outcomes and benefits of new equipment in the concept note

  • ⛳️ Strategy 2: Research and Engage Stakeholders

    • Identify key stakeholders involved in the radio station’s operations
    • Organise meetings with stakeholders to discuss equipment needs and solicit input
    • Research potential local and international funding sources for equipment procurement
    • Prepare a stakeholder engagement plan outlining roles and responsibilities
    • Gather endorsements and letters of support from stakeholders
    • Identify potential partners for collaboration or sponsorship
    • Investigate community benefits to ensure local support
    • Develop a SWOT analysis to identify strengths and opportunities
    • Compile stakeholder feedback to include in the concept note
    • Draft a section in the concept note highlighting stakeholder contributions

  • ⛳️ Strategy 3: Draft and Refine the Concept Note

    • Create an outline that includes objectives, needs, and anticipated benefits
    • Write a draft incorporating research and input gathered from stakeholders
    • Ensure the concept note follows guidelines and formats required by potential funders
    • Include case studies or success stories to illustrate potential impact
    • Seek feedback from colleagues and stakeholders to improve the draft
    • Revise the draft based on feedback ensuring clarity and conciseness
    • Add a detailed budget estimating costs for equipment purchase and maintenance
    • Add a timeline outlining key milestones for equipment acquisition and deployment
    • Prepare a visual presentation of key points to accompany the concept note
    • Proofread and polish the final draft to eliminate errors
equipment-procurementstakeholder-engagementtechnical-expertfunding-coordinatorprocurement-teamtechnical-assessment-team
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How to track your Procurement strategies and tactics

Having a plan is one thing, sticking to it is another.

Having a good strategy is only half the effort. You'll increase significantly your chances of success if you commit to a weekly check-in process.

A tool like Tability can also help you by combining AI and goal-setting to keep you on track.

More strategies recently published

We have more templates to help you draft your team goals and OKRs.

Planning resources

OKRs are a great way to translate strategies into measurable goals. Here are a list of resources to help you adopt the OKR framework:

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