The strategy focuses on enhancing the role of process councils in institutional planning by improving communication, involvement in planning phases, and accountability. This ensures plans are aligned and executed efficiently. Strengthening council communication involves regular meetings, a digital platform for updates, and assigning a communication officer to manage this aspect. For instance, quarterly workshops on effective communication skills and external training improve team synergy.
Involving councils in planning phases means engaging members early and assigning them to specific areas based on expertise. Joint workshops and review meetings with planners help align objectives. Enhancing accountability involves setting clear roles, implementing a reporting system, and utilizing project management tools. Performance reviews and reward systems further support this. By incorporating these measures, the strategy aims for a seamless integration of process councils into institutional planning.
The strategies
⛳️ Strategy 1: Strengthen council communication
- Establish regular council meetings with clear agendas
- Create a digital communication platform for instant updates and information sharing
- Assign a communication officer to manage council communications
- Distribute summaries of meetings to all relevant stakeholders
- Host quarterly workshops on effective communication skills
- Encourage open dialogues in meetings to build team synergy
- Invite external communication experts for annual training
- Conduct surveys to assess communication efficiency
- Review and update communication protocols annually
- Implement a feedback system for continuous improvement
⛳️ Strategy 2: Ensure council involvement in planning phases
- Involve council members in the early stages of planning discussions
- Assign council members to specific planning areas based on expertise
- Facilitate joint workshops with planners and council members to align objectives
- Create a task force within the council to track planning progress
- Encourage council input in the decision-making process
- Present plans to the council for review before final approval
- Host monthly review meetings to evaluate council involvement
- Develop metrics to measure council contribution to planning
- Ensure council visibility in all planning documentation
- Offer training on planning methodologies to council members
⛳️ Strategy 3: Enhance accountability measures
- Set clear roles and responsibilities for each council member
- Implement a reporting system to track progress and outcomes
- Establish performance indicators for council functions
- Conduct bi-annual reviews of council performance
- Develop a reward system for meeting planning objectives
- Utilise project management tools for tracking tasks
- Provide training on accountability and responsibility
- Regularly update stakeholders on council achievements
- Set up a feedback loop to incorporate external insights
- Create contingency plans to address underperformance
Bringing accountability to your strategy
It's one thing to have a plan, it's another to stick to it. We hope that the examples above will help you get started with your own strategy, but we also know that it's easy to get lost in the day-to-day effort.
That's why we built Tability: to help you track your progress, keep your team aligned, and make sure you're always moving in the right direction.
Give it a try and see how it can help you bring accountability to your strategy.
